Accounts Payable Supervisor

Description

About Us

Founded in 2011, Fulgent has evolved into a premier, full-service genomic testing company built around a foundational technology platform.

Through our diverse testing menu, Fulgent is focused on transforming patient care in oncology, anatomic pathology, infectious and rare diseases, and reproductive health. We believe that by providing a wide range of effective, flexible testing options in conjunction with best-in-class service and support, we can redefine the way medicine is managed for patients and clinicians alike.

Since integrating with our therapeutic development business, Fulgent is also developing drug candidates for treating a broad range of cancers using a novel nanoencapsulation and targeted therapy platform. By merging our fields of expertise, we aim to become a fully integrated precision medicine company.

Summary of Position

The Accounts Payable Supervisor is responsible for overseeing the daily operations of our accounts payable department. This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments. The successful candidate ensures that the department meets all financial deadlines and provides excellent customer service to internal stakeholders.

Key Job Elements

• Supervise Accounts Payable Specialists - manage daily and monthly task to meet deadlines, review transactions for accuracy, and monitor data to ensure internal control procedures are applied.
• Provide training as needed and perform annual evaluation of performance.
• Contribute to the development of processes and procedures to improve efficiency of the month end close and department while maintaining all internal controls.
• Manage AP shared Mailbox – Organize, communicate, and review inbox daily to ensure invoices are processed timely and appropriate approvals are obtained.
• Follow up with vendors, and internal business partners on all issues.
• Manage Credit Card Program – Review monthly invoice and reconcile statement transactions to General Ledger.
• Review transactions for appropriate approvals and attachments.
• Process payment timely.
• Process stale dated checks on biweekly basis. Complete reissues in timely manner.
• Assist as needed in the processing of invoices for purchased goods, contract services, travel reimbursements, patient refunds, and direct payment invoices.
• Ensure the completion of A/P disbursement runs including checks, wires, and ACH payments.
• Ensure that all invoices are properly approved and are properly coded to the general ledger to ensure accuracy of financial data.
• Actively utilize the Company’s PO system to perform three-way match and research & resolve discrepancies, such as price or quantity.
• Respond to vendor inquiry and communications on a timely basis to maintain the vendor relationship.
• Review all vendor statements and credit memos.
• Maintain record of statements and resolution as required.
• Review status and follow up on issues previously sent out for resolution using established procedures.
• Research and review open receipts over 60 days old to identify and resolve issues prior to month end.
• Prepare and enter journal entries for month-end accruals and other entries assigned as needed by due date.
• Prepare Account Reconciliation of all A/P-related accounts assigned by due date.
• Assist and Prepare Quarterly and Yearly Reporting assigned by due date.
• Manage preparation of 1099 forms for year-end.
• Provide assistance with all other accounts payable and division functions as needed.

Qualifications

Knowledge/Experience

• Associate degree in business or a related field and seven (7) years of accounts payable experience in full cycle accounts payable processing preferred. Including two years of lead or supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Experience with general ledger account reconciliations, month-end closing processes and knowledge of accounting principles preferred.
• The ability to multitask and willingness to learn new skills.
• Proficient in 10 key and alpha/numeric data entry.
• Working knowledge of Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use. Demonstrated ability to learn new accounting software.
• Basic knowledge of general accounting principles and techniques, internal controls, and disbursement experience, which demonstrates the adherence to established accounting policies and procedures.
• Ability to identify areas that could improve process efficiency.
• Ability to deal with confidential and sensitive information with tact and diplomacy.
• Good organizational and follow-up skills.
• Ability to work productively and effectively with a wide variety of people, internally and externally.
• Ability to work in a fast-paced environment processing high volume workloads with daily and weekly deadlines.
• Drive for Results (Service, Quality, and Continuous Improvement) – Implement and follow procedures and processes that lead to delivery of quality results and continually reassess their effectiveness to achieve continuous improvement.
• Communication – Good verbal and written communication skills. Willingness to share and receive information and ideas from all levels of the organization in order to achieve the desired results.
• Teamwork – Commitment to the successful achievement of team and organizational goals through a desire to participate with and help other members of the team.
• Customer Service Focus – Demonstrate a focus on listening to and understanding client/customer needs and then delighting the client/customer by exceeding service and quality expectations.

Supervisor Responsibilities

• Yes – Manages Accounts Payable Staff.

Reports To

• Manager, Accounts Payable

Environment

Fulgent Therapeutics LLC is an Equal Employment Opportunity Employer.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

This job description reflects management’s assignment of essential functions.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

For California residents, please see the link below to access our CCPA Privacy Notice.

CCPA Privacy Notice for California Residents

https://tinyurl.com/FulgentCCPA

Salary : $75,000 - $85,000