Fiscal Specialist

EMPLOYMENT OPPORTUNITY

POSITION: Fiscal Specialist

WAGE: TBD with compensation for JFS experience

DIVISION: Administration

POSTING DATE: November 13th, 2024

HOURS: 8:00AM to 4:30PM (with flex time and remote work)

POSITION DESCRIPTION:

25% ACCOUNTS PAYABLE AND FUND MANAGEMENT:

· Verifies fund availability for purchases.

· Enters purchase requisitions and purchase orders.

· Processes invoices and vouchers for payment.

· Maintains vendor information in State and County systems.

· Informs Director of fund availability and the need to transfer funds.

· Reconciles month end and quarter close.

· Depreciation Schedules

· GAAP Reporting

· Completes the request letters for inter-governmental transfers.

· Balance monthly financial reports 2827, 2920 and 2750 with the County Auditor.

· Implement procedures, assists in policy development, and ensures compliance with federal, state, and local laws and rules.

· Answer fiscal related questions.

· Answer public inquiries about accounts payable.

· Back Up other fiscal staff.

25% ACCOUNTS RECEIVABLE AND FUND MANAGEMENT:

· Processes cash receipts in State and County systems.

· Monitors collections of overpayment collections

· Reconciles month end and quarter close.

· UAT Reimbursements

· Maintain record of SNAP and Medicaid incentives.

· Monitor CSEA incentives.

· Balance monthly financial reports 2827, 2920 and 2750 with the County Auditor.

· Completes monthly draws.

· Implement procedures, assists in policy development, and ensures compliance with federal, state, and local laws and rules.

· Answer fiscal related questions.

· Answer public inquiries about accounts receivable.

· Back-up other fiscal staff.

25% PAYROLL & HR FUNCTIONS

· Performs all functions related to payroll activities.

· Reviews data in payroll system for accuracy.

· Provides payroll to the Director for approval.

· Completes data entry into the payroll system for Human Resources.

· Maintains records of vacation, sick leave, comp time and overtime.

· Responsible for maintaining accurate records in payroll system and time management system.

· Conducts fingerprinting of new employees(back-up).

· Takes photos for employee badges(back-up).

· Scans personnel files when needed (back-up).

15% RMS COORDINATOR:

· Reviews and accepts the RMS.

· Back up for reviewing and accepting of RMS hits.

· Maintains RMS codes for the desk guides in SharePoint Online.

· Answers staff questions on appropriate hits.

· Reviews the quarter hits to verify case info is included and comments are complete.

· Closes sample and uploads data into CFIS (backup).

· Creates new sample (backup).

· Provides RMS Training.

· Backup for adds/deletes participants, creates quarterly samples, maintains calendar.

5% INVENTORY MANAGEMENT

· Responsible for maintaining supply inventory levels. Orders supplies when needed.

· Year-end inventory

· Manages gift card and gas card inventory. Orders gift cards and gas cards when needed.

· Reconciles gas cards quarterly.

· Responsible for submitting copier count readings to vendor.

5% MISCELLANEOUS

· Backup for interoffice mail delivery to other county offices.

· Enters work orders for facility and vehicle maintenance requests.

· Attends trainings, conferences, and meetings as necessary.

· Other miscellaneous duties as deemed necessary by the Supervisor/Director.

SKILLS REQUIRED:

· Competent with solid math skills, reasoning, and logic.

· Confident with speaking directly to people and able to maintain composure.

· Ability to multi-task by using multiple systems, phones, policies, and procedures.

· Computer experience and ability to type 30-plus words a minute.

· Excellent comprehension - the ability to read, understand, and follow policy.

· Deadline Driven, Goal Oriented.

· Works well with others including partner agencies and co-workers.

MINIMUM QUALIFICATIONS:

· High school diploma or equivalent

· Experience in accounting, banking, or a related field a plus.

· Passing background checks, physical and drug screen

· Clean driving record with a valid Driver’s License

· 40 hours a week

COMPENSATION:

· Competitive Wage starting – TBD with compensation for JFS experience.

· Knowledge-based incentives provided.

· Health Insurance available

· Dental and Vision Insurance available

· County Paid Term Life Insurance

· Vacation Time

· Sick Leave (15 days accrued annually)

· Ohio Public Employees Retirement System

· Flex time.

· Remote Work after training

DEADLINE DATE: November 29th, 2024

HOW TO APPLY:

· Submit a cover letter and resume by November 29, 2024, at 4:00pm to Merissa Kessler at Merissa.Kessler@jfs.ohio.gov.

Job Type: Full-time

Pay: $16.00 - $25.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $16 - $25