What are the responsibilities and job description for the Office Project Coordinator position at Funke Real Estate Group?
Job Title: Project and Office Coordinator
Reports To: Owner/Principal
Location: Covington, KY
Employment Type: Full-time
Who We Are
Funke Real Estate Group is a full-service real estate firm dedicated to delivering exceptional client experiences through expertise in real estate sales, development, and general contracting. As we expand our operations, we are committed to maintaining the same high standards of service, transparency, and excellence that set us apart.
We are seeking a Project and Office Coordinator to support our growing business by managing administrative tasks, streamlining operations, and ensuring the smooth execution of real estate and development projects. If you thrive in a fast-paced environment, excel at organization, and enjoy working in a dynamic role, we’d love to hear from you!
About the Role
We are seeking a highly organized and proactive Project and Office Coordinator to join our team. This role supports a growing real estate development business by managing the administrative, operational, and project coordination tasks necessary for smooth day-to-day operations. The ideal candidate is a self-starter who thrives in a dynamic environment and enjoys wearing multiple hats.
Key Attributes
- Embraces challenges with a growth mindset.
- Thrives in an entrepreneurial environment
- Highly organized with a systems mindset and attention to detail, delivering accurate work.
- Proactive problem-solver who can anticipate needs and address them effectively.
- Flexible and adaptable to changing priorities.
- Collaborative and personable, with a customer-service mindset.
- Motivated to learn and grow in the real estate development industry
Key Responsibilities
Office Administration & Operations
- Serve as the primary administrative support to the Founder.
- Manage office operations, including scheduling, correspondence, file organization, and vendor relationships.
- Coordinate with outsourced bookkeeping services, assisting in invoicing, expense tracking, and financial documentation to maintain transparent financial management.
- Maintain and streamline business processes across multiple real estate and development ventures.
- Handle licensing renewals, permit applications, and compliance documentation.
- Develop and document new processes where needed, refine existing workflows, and support the team in adopting and following them effectively.
Client & Team Support
- Act as a liaison between Funke Real Estate Group and clients, ensuring seamless communication and service.
- Assist with onboarding new team members, including administrative staff and contractors.
- Provide support for marketing initiatives, event coordination, and client engagement efforts.
Project Coordination
- Assist in coordinating real estate development projects by tracking timelines, deliverables, and key milestones.
- Communicate with contractors, trade partners, and vendors to ensure timely project updates and smooth operations.
- Maintain detailed project records, including budgets, schedules, and reports.
- Monitor compliance with project requirements, permits, and deadlines.
- Assist with procurement, scheduling, and logistics to keep projects on track.
Qualifications
- Proven experience in administrative or project coordination roles within real estate development, construction, or city planning/permitting required.
- Minimum of two years of real estate development systems and processes are preferred.
- Exceptional organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Proficiency in project management software and tools (e.g., Asana, Trello, or similar) is a plus.
- Basic understanding of bookkeeping software (e.g., QuickBooks) is a plus.
- Basic understanding of BuildTrend is a plus.
- Strong communication and interpersonal skills.
What We Offer
- A supportive and collaborative work environment.
- Opportunities for professional growth in the real estate development industry.
- Competitive salary and benefits package.
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
Experience:
- real estate Development and/or City Planning: 2 years (Required)
Ability to Commute:
- Covington, KY 41011 (Required)
Work Location: In person
Salary : $50,000 - $65,000