Operations Coordinator

The Operations Coordinator manages and coordinates various aspects of job execution to ensure seamless project delivery and customer satisfaction. Key responsibilities include vendor coordination, job scheduling, procuring necessary materials, and maintaining organized project documentation. Strong communication, organizational, and time management skills are essential for success in this position.

Key Responsibilities:

• Vendor Coordination: Obtain pricing from vendors, ensuring cost-effectiveness and quality.
• Job Scheduling: Coordinate job schedules with internal team and customers for timely project completion.
• Procurement: Purchase necessary supplies, materials, and equipment, maintaining optimal inventory.
• Job Ticket Creation: Create detailed job tickets, following a checklist to document all necessary information.
• Customer Communication: Finalize job schedules with customers two weeks prior to the start date and ensure customer satisfaction through all phases of the project.
• Billing Coordination: Communicate finished costs and instructions for billing, and complete estimates versus actuals for each job.
• Handle various administrative tasks as needed.

Skills:

• Proficiency in Microsoft Office suite
• Strong time management and calendar management abilities
• Ability to multitask and prioritize tasks effectively
• Knowledge of office procedures and protocols
• Strong phone etiquette
• Excellent organizational and communication skills
• Experience as a personal assistant or in office administration-would be a plus

Job Type: Part-time

Pay: $28.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $28 - $30