Executive Assistant

ABOUT US

Furnish Hope's story traces back to October 2018 when Founder and Executive Director Megan Martin, took a step of faith despite the trying circumstances her family had recently overcome. The vision was to bring hope to local families restarting a home by providing basic essentials at no cost. This began a journey to start furnishing homes in March of 2019 that would far exceed the original vision. Rooted in the belief that leading in love is the best way to live out their faith and that nobody should feel shame due to their circumstances, Furnish Hope established Central Oregon’s only furniture bank, one that would grow to serve all three counties of Deschutes, Jefferson, and Crook. This journey of love, compassion, and dedication continues to shape Furnish Hope's legacy, significantly impacting thousands of lives. Explore our website (www.furnishhope.com), social media pages, and our YouTube channel for more information, upcoming events, ways to get involved, etc.

MISSION: Furnish Hope enhances lives with furnishings & household essentials.

VISION: Transforming lives with the gift of hope.

Our work environment includes:

• Rewarding and engaging community service work
• Consistent team connection
• Regular community events
• Dynamic atmosphere
• Fast-paced, physically active environment
• Values-based environment

JOB SUMMARY:

The Executive Assistant will be responsible for completing tasks to help ensure the smooth day-to-day functions of the nonprofit and allow the Executive Director to focus on strategic priorities. This role is integral in executing our mission, daily ensuring Furnish Hope remains a beacon of hope and a home for all who engage with our mission.

SUMMARY OF RESPONSIBILITIES:

Communication Support

• Draft, edit, and manage email correspondence on behalf of the Executive Director
• Serve as a liaison between the Executive Director and staff, donors, board members, or partners.
• Prepare agendas, gather relevant documents, and coordinate materials for meetings.
• Take minutes during meetings and ensure follow-up on action items.

Event Planning

• Assist in the planning and executing of fundraising events, volunteer appreciation events, or donor meetings.
• Help track projects and initiatives by maintaining timelines, updating stakeholders, and supporting task completion.

Donor Relations

• Enter donor gifts, manage tasks, prepare reports, and acknowledge donors
• Follow-up with donors to gather additional information
• Support outreach and communication efforts to key stakeholders, including donors, volunteers, and community partners
• Help maintain donor records and support with donor stewardship activities

Social Media

• Collaborate with the Creative Director on social media strategies
• Develop and manage content for our social media platforms
• Plan and schedule posts using Meta Business Suite Planner
• Engage with followers and respond to comments on Facebook and Instagram
• Monitor social media analytics and report on performance

Office Management

• Bookkeeping entries
• Annual business compliance tasks
• Manage ordering of all print materials
• Maintain office supplies, equipment, and general office organization
• Support overall administrative operations and troubleshoot any office-related issues

QUALIFICATIONS:

• Basic computer skills (Microsoft Office, Google Suite)
• Strong written communication and organizational skills
• Familiarity with social media platforms (Facebook, Instagram)
• Ability to work independently and as part of a team
• Passion for the mission of Furnish Hope and a deep commitment to serving others

BENEFITS:

• Accrued paid time off
• Eight (8) paid holidays
• Employee phone stipend
• Employer matches up to 3% in retirement account
• Employee Health Insurance
• Employee discount at Furnish Hope & Home Resale Store
• Furnish Hope shirts and a jacket

DISCLAIMER: The above statements describe the general nature and level of work the person assigned to this classification performs. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their typical responsibilities occasionally, as needed.

Job Type: Full-time

Pay: $45,000.00 - $49,920.00 per year

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift

Ability to Commute:

• Bend, OR 97702 (Required)

Ability to Relocate:

• Bend, OR 97702: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $49,920