Automotive Biller/Accounting Admin

Position Overview:

We are seeking a highly motivated and detail-oriented Automotive Billing Specialist to join our dynamic team. In this role, you will be responsible for the accurate processing of new and used vehicle deals, ensuring correct pricing, taxes, fees, and manufacturer incentives. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment and takes pride in getting the details right. We foster a positive, energetic culture where strong communication and teamwork are key to our success.

Responsibilities:

• Accurately process all vehicle sales transactions, including pricing, taxes, dealer fees, and any applicable incentives or rebates.

• Review all deal structures to ensure accuracy in financing, trade-ins, manufacturer incentives, and other deal elements.

• Work closely with the sales and finance departments to resolve any discrepancies in deals or supporting documentation.

• Ensure timely completion of billing, title, registration, and other required paperwork to meet deadlines.

• Assist with month-end reconciliation of vehicle sales, rebates, incentives, and finance reserve payments.

• Post incentive payments, reconcile statements, and support general accounting as needed.

• Prepare and update management reports, including gross profit analysis and inventory status.

Qualifications:

• Previous experience in automotive accounting, specifically billing, is strongly preferred.

• Proficiency in Dealer Management Systems (DMS) – Dealertrack or similar platform experience is highly preferred.

• Exceptional attention to detail with a high degree of accuracy in documentation and data entry.

• Strong organizational and time-management skills with the ability to meet critical deadlines.

• Excellent verbal and written communication skills.

• Proven ability to work collaboratively in a fast-paced and team-oriented environment.

• High level of integrity and professionalism.

What We Offer:

• A positive and supportive work culture built on mutual respect, accountability, and fun

• Competitive compensation based on experience

• Comprehensive benefits package, including:

  • Health, Dental and Vision Insurance

  • Basic and Voluntary Life Insurance

  • Short- and Long-Term Disability

  • Paid Time Off (PTO)

  • 401(k) Plan with Company Match

• Opportunities for professional development and advancement

• A team of passionate professionals who take pride in their work — and enjoy doing it together

Apply Today:

If you’re ready to bring your skills to a company that values excellence, communication, and a great team environment, we’d love to hear from you.