What are the responsibilities and job description for the AP Assistant position at Futura Title & Escrow, LLC?
About Company:
Futura Title & Escrow, headquartered in Boise, Idaho, is the largest independent title and escrow group in the Pacific Northwest operating 76 branches in 74 counties. The company currently has five unique brands serving high-growth real estate markets: Alliance Title & Escrow, AmeriTitle, Kittitas Title and Escrow, Pacific Alliance Title, Momentum Title Agency. Together, they offer a complete range of commercial and residential title and escrow services for real estate transactions in Idaho, Oregon, Washington, Montana, Wyoming, Indiana, and Kentucky.
About the Role:
The Accounts Payable (AP) Assistant plays a crucial role in ensuring the smooth operation of financial transactions within the public administration sector. This position is responsible for processing invoices, managing vendor relationships, and maintaining accurate financial records. The AP Assistant will contribute to the overall efficiency of the finance department by ensuring timely payments and compliance with financial policies. By effectively managing accounts payable processes, the AP Assistant will help maintain the organization's financial integrity and support its operational goals. Ultimately, this role is vital for fostering trust and transparency in financial dealings within the public sector.
Minimum Qualifications:
- High school diploma or equivalent.
- Proficiency in Microsoft Word and Excel.
Preferred Qualifications:
- Experience in accounts payable or a related financial role.
- Familiarity with accounting software and financial reporting.
Responsibilities:
- Process and verify invoices for payment, ensuring accuracy and compliance with organizational policies.
- Maintain vendor records and manage communications to resolve any discrepancies or inquiries.
- Assist in the preparation of financial reports related to accounts payable activities.
- Collaborate with other departments to ensure timely and accurate processing of payments.
- Support the month-end closing process by reconciling accounts payable transactions.
Skills:
Proficiency in Microsoft Word and Excel is essential for the AP Assistant, as these tools are used daily to create documents, manage spreadsheets, and analyze financial data. Excel skills will be particularly important for tracking invoices, managing budgets, and generating reports that inform decision-making. The ability to communicate effectively with vendors and internal stakeholders is crucial for resolving issues and ensuring smooth transactions. Attention to detail is a key skill that will help the AP Assistant maintain accurate records and prevent errors in financial processing. Additionally, familiarity with accounting software can enhance efficiency and accuracy in managing accounts payable tasks.