Executive Assistant

Job Title: Executive Assistant

Location: Futures Training Center, Southern California (On-site)

Compensation: $24-$33 per hour, 40 hours per week

About Us:

Futures Training Center is a state-of-the-art baseball and softball training facility dedicated to developing athletes at all levels. We use cutting-edge technology and expert coaching to provide our athletes with the best training experience. We are currently looking for a proactive and tech-savvy Executive Assistant to support our two co-founders in various administrative and operational tasks.

Job Description:

As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our fast-paced environment. You will be responsible for a wide range of tasks, organized into key areas:

Administrative Support

• Schedule management for executives, including coordinating meetings and appointments.
• Note-taking during meetings and preparing detailed summaries.
• Preparing, proofreading, and editing documents and presentations.
• HR filing and maintenance of records.

Marketing and Communications

• Marketing support, including flyer creation and social media posting.
• Customer service and client communication.

Operational and Financial Assistance

• Coordinating travel arrangements for executives and team members.
• Office and facility purchasing to ensure operational needs are met.
• Assisting with budget management and financial tracking.

Event and Project Coordination

• Planning and coordinating team events and special activities.
• Supporting special projects, conducting research, and preparing comprehensive reports.
• Tracking project progress, ensuring deadlines are met, and coordinating with departments for task execution.

Personal Assistance

• Handling personal tasks for the executives, such as scheduling personal appointments and managing household-related needs.

Compliance and Organization

• Ensuring compliance with company policies and procedures.

Qualifications:

• Proven experience in HR and accounting.
• Strong competency with technology and software; experience in a fast-paced environment is a plus.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Outstanding communication skills, both written and verbal.
• A proactive, self-starter attitude with the ability to take initiative and work independently.
• A background in athletics or familiarity with the sports industry is a plus.
• Ability to be a team player and maintain positive relationships with staff members.

Benefits:

• Flexible working hours within a 40-hour workweek.
• Paid time off (PTO).
• Health, vision, and dental insurance.
• Opportunity to work in an innovative and dynamic environment within the sports industry.
• Professional development and growth opportunities.

Job Type: Full-time

Pay: $24.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shifts, Mon-Fri
• Work Location: In person