What are the responsibilities and job description for the Records Information Specialist III position at FWI (FedWriters, Inc.)?
FedWriters is building a team to support the EPA's transition from paper-driven to digital environments. The Records Management Specialist III provides technical support for records management programs, dockets, records center operations, and other information services under the supervision of a Records Information Manager. This role focuses on executing records management tasks, supporting digitization efforts, and assisting EPA staff with records-related needs.
FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by Washington Post, offering excellent growth opportunities in a collaborative environment.
Work Schedule and Location:
On-Site: This full-time on-site position will work Monday through Friday, 7:30 a.m. to 4:00 p.m. at EPA Region 6 Headquarters, 1201 Elm Street, Suite 500, Dallas, Texas 75270.
- Provide technical support for records management programs, dockets, and records center operations
- Collect and inventory records related to EPA programs, including CERCLIS sites, RCRA facility files, maps, mixed media, and administrative/legal records
- Process and maintain records in accordance with EPA Records Schedules and retention requirements
- Support the daily maintenance of the Records Center by updating files, preparing folders, and maintaining the Records Tracking System (RTS)
- Assist with preparing records for digitization and transfer to the National Digitization Center using the Paper Asset Tracking Tool (PATT)
- Respond to record requests by searching for and retrieving materials for EPA staff and authorized personnel
- Ensure proper handling of Confidential Business Information (CBI) and Privacy Act materials
- Support the archiving process, including preparation of boxes and forms according to NARA guidelines
- Assist with semi-annual visual audits of Records Center holdings
- Help maintain records center documentation, including operations manuals and user guides
- Provide training and guidance to EPA staff on records management procedures
- Assist with preparation of regular reports on records management activities
- Three (3) years of records management experience
- Experience with at least one automated information system
- Knowledge of federal records management regulations, policies, and standards
- Familiarity with records tracking systems and digital records management tools
- Experience with handling sensitive information (CBI/Privacy Act)
- Attention to detail and strong organizational skills
- Good communication skills
- Ability to lift and move items weighing up to 45 pounds
- Ability to reach over 6 feet high to access records
- College degree preferred but not required
- Must complete and pass a background investigation
FedWriters is an Equal Opportunity Employer, including disability/vets.
