What are the responsibilities and job description for the Records Information Specialist II position at FWI (FedWriters, Inc.)?
FedWriters is building a team to support the EPA's transition from paper-driven to digital environments. The Records Management Specialist II provides technical support for records management programs, dockets, records center operations, and other information services under the supervision of a Records Information Manager. This role focuses on executing records management tasks, supporting digitization efforts, and assisting EPA staff with records-related needs.
FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by Washington Post, offering excellent growth opportunities in a collaborative environment.
Work Schedule and Location:
On-Site: This full-time on-site position will work Monday through Friday, 7:30 a.m. to 4:00 p.m. at EPA Region 6 Headquarters, 1201 Elm Street, Suite 500, Dallas, Texas 75270.
- Support records management functions within the EPA Region 6 Records Center
- Process and file documents according to established file structures and retention schedules
- Respond to inquiries and provide assistance to EPA employees regarding records retrieval and management
- Support digital conversion efforts by preparing documents for digitization
- Maintain and update the Records Tracking System (RTS) for new and changed files
- Prepare file folders for new files, including printing and placement of labels
- Conduct periodic training sessions on records center content and processes, including:
- Records center operations and Versatile tracking system
- Electronic records management
- EPA Regional records and program file plans
- Confidential Business Information handling
- Create and update documentation for the Records Center
- Serve as a records liaison to customers in a service bureau environment
- Understand and follow basic records concepts, organization, and processes
- Assist with maintenance of the Regional file plan
- Support the preparation of records for archiving or digitization
- Participate in records management projects as assigned
- Experience in records or data management
- Previous customer service experience
- Proficiency with current versions of Microsoft Windows (Windows 10, Windows 11)
- Previous training experience with ability to write training modules
- Excellent interpersonal and oral communication skills with ability to interact with all levels of personnel
- Some experience with electronic records management
- Ability to work in a team environment
- Understanding of basic records concepts and organization
- Ability to follow established processes
- College degree preferred but not required
- Must complete and pass a background investigation
FedWriters is an Equal Opportunity Employer, including disability/vets.
