What are the responsibilities and job description for the Records Information Specialist II position at FedWriters, Inc.?
Overview
FedWriters is building a team to support the EPA's transition from paper-driven to digital environments. The Records Management Specialist II provides technical support for records management programs, dockets, records center operations, and other information services under the supervision of a Records Information Manager. This role focuses on executing records management tasks, supporting digitization efforts, and assisting EPA staff with records-related needs.
FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by Washington Post, offering excellent growth opportunities in a collaborative environment.
Work Schedule and Location:
On-Site: This full-time on-site position will work Monday through Friday, 7:30 a.m. to 4:00 p.m. at EPA Region 6 Headquarters, 1201 Elm Street, Suite 500, Dallas, Texas 75270.
Responsibilities
- Support records management functions within the EPA Region 6 Records Center
- Process and file documents according to established file structures and retention schedules
- Respond to inquiries and provide assistance to EPA employees regarding records retrieval and management
- Support digital conversion efforts by preparing documents for digitization
- Maintain and update the Records Tracking System (RTS) for new and changed files
- Prepare file folders for new files, including printing and placement of labels
- Conduct periodic training sessions on records center content and processes, including:
- Records center operations and Versatile tracking system
- Electronic records management
- EPA Regional records and program file plans
- Confidential Business Information handling
- Create and update documentation for the Records Center
- Serve as a records liaison to customers in a service bureau environment
- Understand and follow basic records concepts, organization, and processes
- Assist with maintenance of the Regional file plan
- Support the preparation of records for archiving or digitization
- Participate in records management projects as assigned
Qualifications
- Experience in records or data management
- Previous customer service experience
- Proficiency with current versions of Microsoft Windows (Windows 10, Windows 11)
- Previous training experience with ability to write training modules
- Excellent interpersonal and oral communication skills with ability to interact with all levels of personnel
- Some experience with electronic records management
- Ability to work in a team environment
- Understanding of basic records concepts and organization
- Ability to follow established processes
- College degree preferred but not required
- Must complete and pass a background investigation
FedWriters is an Equal Opportunity Employer, including disability/vets.
Why Join Our Team
At FedWriters, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Long-term and Short-term Disability Insurance
- Life Insurance
- 401(k) Plan
- Holiday Pay
- Paid Time Off
Pay Range (Compensation will be determined based on the candidate's skills, qualifications, experience, and other relevant factors)
$ 0.00 - $ 0.00 /Yr.
