Accounts Payable and Receivable Specialist

We are seeking a highly organized and detail-oriented Staff Accountant to join our team. This role is essential in managing the day-to-day financial operations with a primary focus on accounts payable (AP) and accounts receivable (AR) functions. The ideal candidate will ensure accuracy, compliance, and efficiency in financial transactions while supporting the company's financial health and growth.

Company

Recently recognized as the fastest growing manufacturer in New York State and the most innovative company in New York’s Capital Region, G&G Industrial Lighting is a manufacturer of industrial LED lighting products based in Malta, NY. Through relentless innovation and by doing business in alignment with our core values, G&G has grown to become the leading supplier of harsh environment lighting and lighting controls. G&G locally manufactures purpose-built products for the car wash, food processing, mass transit, and industrial markets.

Who will I report to? Accounting Manager

What roles am I accountable for?

Accounts Payable (AP)

• Process and review vendor invoices for accuracy and proper documentation.
• Work with purchasing/receiving department to eliminate discrepancies.
• Ensure timely payment of invoices, including check runs, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate AP records and supporting documentation.

Accounts Receivable (AR)

• Generate and send customer invoices accurately and timely.
• Monitor and follow up on outstanding accounts to ensure prompt payment.
• Reconcile AR accounts and manage the cash application process.
• Address customer inquiries related to billing and payment discrepancies, in conjunction with sales & customer support.

General Accounting Support

• Assist in month-end and year-end closing activities, including journal entries and reconciliations.
• Maintain accurate and up-to-date financial records.
• Support other departments by providing necessary documentation and reports.
• Collaborate with other departments to streamline processes and improve financial operations.

Compliance and Reporting

• Ensure compliance with company policies and relevant accounting standards.
• Prepare and provide reports on AP and AR metrics as requested by management.
• Assist with sales tax filings and other regulatory requirements.

Key Measurables

Accounts Payable

• Invoice processing accuracy rate
• Average days to process vendor payments
• Percentage of invoices paid on time

Accounts Receivable

• Days Sales Outstanding (DSO)
• Percentage of invoices collected within terms
• AR aging balance

Efficiency and Accuracy

• Error rate in financial reconciliations

Customer and Vendor Satisfaction

• Resolution time for AP/AR discrepancies
• Positive feedback rate from vendors and customers

How do we show up every day?

Positive Attitude

• See challenges as growth opportunities. Keep an optimistic mindset. Create an uplifting environment.

Does the Right Thing

• Genuine care for our customers. Go above and beyond expectations.

Always Learning

• Problem-solvers who continuously learn. Insatiable thirst for personal & professional growth.

Gets It Done (GSD)

• Fast-paced, follow through on commitments. Do what it takes to get the right work done as a team.

Detailed Oriented

• Intentional and dedicated to excellence in all that we do.

What will I need to succeed?

• Must align with our Core Values
• Bachelor’s or Associate’s degree in Accounting, Finance, or a related field
• 3 years of experience in AP and AR roles, ideally in manufacturing or related industries
• Familiarity with Accounting and ERP systems (e.g., QuickBooks, SAP, Oracle) and advanced Excel skills
• Strong attention to detail and ability to prioritize tasks in a fast-paced environment
• Excellent communication and problem-solving skills
• Knowledge of general accounting principles and financial regulations
• Proactive mindset with a commitment to continuous improvement
• Team player with a collaborative approach to work

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• How many years of experience do you have in AP/AR?

Education:

• Associate (Required)

Experience:

• QuickBooks: 1 year (Required)

Work Location: In person

Salary : $28 - $30