Construction Coordinator

Position Summary:

The Construction Coordinator will act as a liaison between homeowners, sub-contractors and the GL Homes project team members.

Key Duties and Responsibilities:

• Support the company goals by following company policies and assist in meeting the objectives of the construction department.
• Prepare and update schedules and reports during the course of construction, to the affected parties.
• Maintain all house files from start to completion.
• Work with directors weekly to maintain Construction Manager House Assignment List.
• Maintain communication with Risk Management Department regarding Incident Reports, Stolen Asset Reports w/case numbers, etc.
• Proper handling of all phone calls, and mailed, scanned, and faxed documents.
• Ability to create forms, reports and memo as directed.
• Maintain Water Meter Log on all homes.
• Maintain Home Depot Log w/ receipts for Corporate.
• Keep mobile numbers current for Directors and Corporate Office
• Keep Change Order Log Book.
• Maintain a file on labor bills (temporary help to clean site).
• Coding of invoices for the Corporate Office accounting department.
• Keeping track of walk through Construction Manager Sign-off forms.
• Sort and distribute incoming and outgoing mail.
• Maintain attendance schedule, vacation days, sick days, and hours worked.
• Ordering of all office supplies (completed bi-weekly).
• Start Packages -Make packages as quickly as possible after receiving them from Construction Director. A Sub-Contractor sign off sheet is to be maintained until all have signed, then filed.
• Responsible for releasing sub-contractor checks on the 1st and 15th of each month, unless the check is on hold. Tracking sheets are to be signed for each check and filed.
• Maintain 30-day temporary electric files. (All cities differ on this, check with your city)
• Responsible for AWA system information coordination and dissemination. AWA system is a computer program that tracks all Additional Work Authorizations.
• Other job related duties as assigned by Management

Education & Experience:

• High School diploma or equivalent required.
• Minimum 2 years' experience in the construction industry.
• Experience working in a high volume, production environment required.
• Prior experience working with customers and ensuring customer satisfaction required.

Skills & Abilities:

• Customer Service - Must have good people skills. Must have a genuine commitment to Customer Satisfaction.
• Communicating - Ability to clearly communicate verbally and in writing with subcontractors, G.L. Homes personal, customers and all other parties.
• Proficient computer skills in Microsoft Word and Excel
• Commitment - Ability and willingness to follow through and ensure the work is done correctly and efficiently.
• Must be able to work well independently and as part of a team.
• Strong organizational skills with the ability to recognize and meet deadlines in a fast-paced work environment.
• Ability to multi-task, prioritize issues and self motivate.