Executive Administrative Assistant

Job Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will possess exceptional communication skills, provide meticulous attention to detail, and ensure all administrative tasks are executed efficiently. This role requires HR and bookkeeping experience, the ability to manage multiple priorities, and a commitment to maintaining confidentiality.

Duties

• Provide executive administrative support and oversee daily office operations.
• Screening and responding to communications on behalf of the team.
• Manage office operations, including maintaining office supplies and equipment.
• Organize and maintain service contracts, employee benefits, and lease agreements.
• Maintain employee handbook and standard operating procedure documents.
• Process accounts receivable and payables using QuickBooks Online.
• Manage cash flow projections.
• Post journal entries, reconcile bank accounts, and process check payments.
• Prepare and submit payroll to our payroll service.
• Administration of sales orders.
• Finalize sales orders by verifying that all client billings are presented as instructed by the project manager and ensure all costs are recorded.
• Prepare job cost and work-in-process reports.

Requirements

• Five years' experience as an Executive Administrative Assistant or similar administrative roles.
• Bachelor's degree in business, communication, or human resource management.
• Three letters of recommendation required with job application.
• Bookkeeping, office management, and HR experience.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite, particularly Microsoft Excel.
• Expertise with QuickBooks accounting software, QuickBooks Online is a plus.
• Payroll and payment processing system experience.
• Strong focus on accuracy in financial reporting and administrative tasks.
• Adept at handling sensitive information with discretion and confidentiality.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Ability to professionally communicate with clients and vendors.
• Capable of working independently and making decisions
• Proficiency with Salesforce is a plus.

Join our team as an Executive Administrative Assistant where you will play a vital role in supporting our manufacturing company while contributing to the overall efficiency of our organization.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• Taylor, MI 48180 (Required)

Work Location: In person

Salary : $22 - $27