Administrative Assistant

Our client, a growing Chemical Manufacturer in the Waterbury, CT area, is looking for an Administrative Assistant to join their team.

Job Summary

This role provides key administrative support across multiple departments, ensuring smooth operations and effective coordination of tasks. The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office.

Key Responsibilities

• Utilize advanced Excel skills (formulas, VLOOKUPs, pivot tables) for data analysis and reporting.
• Manage Teams channels and folders, ensuring proper organization and accessibility.
• Oversee employee timesheets and PTO tracking in coordination with HR.
• Coordinate facility events and communications.
• Support R&D and product development timelines with administrative tasks.
• Maintain and update production schedules, reports, and scorecards.
• Handle vendor management, including onboarding and payment verification.
• Manage safety supplies, uniform programs, and contractor insurance compliance.
• Track and update batch records, inventory levels, and testing results.
• Serve as a primary contact for phone calls, mail, and visitor management.
• Assist with meeting coordination, minutes, and presentation preparation.
• Support facility compliance, including annual mask fit and auditory testing.
• Provide general administrative support to the Plant GM and other departments.
• Strong organizational, communication, and multitasking skills.
• Ability to stay calm, positive, and focused under multiple priorities and deadlines.
• Self-motivated with a proactive and solution-oriented mindset.
  
  

This is an excellent opportunity for a highly organized professional to contribute to a dynamic and growing company!