Assistant Accountant - Payroll

JOB SUMMARY: Employees in this class are responsible for the detailed operation of the bookkeeping processes. Work involves maintaining control accounts, helping prepare special financial reports and statements, and performing with limited supervision the auditing of fiscal transactions and records. Employees work with some degree of independence but receive instructions and confer with supervisor on matters of policy and deviations from established procedures.

QUALIFICATIONS:

♦       One (1) year of postsecondary education with a minimum of 15 semester hours in a business-related area from an approved U.S. Department of Education accredited institution required

♦       Two (2) years of work experience in accounting/bookkeeping or a related area required.

♦       Associate’s degree preferred

♦       Friendly personality; enthusiastic, positive attitude; evidence of trustworthiness and ethical conduct; effective human relations skills; strong work ethic

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

♦       Effective oral and written communication skills

♦       Knowledge of bookkeeping principles and practices

♦       Knowledge of office procedures and familiarity with the use of standard office equipment

♦       Ability to perform detailed work with written or numerical data and to make mathematical calculations rapidly and accurately

♦       Ability to prepare routine financial reports and statements

♦       Ability to keyboard at a minimum of 30 correct (net) words per minute for 3 minutes.

♦       Knowledge of written accounting (Assistant Accountant Level I Exam)

♦       Ability to establish and maintain effective working relationships with students, other employees, and the public

♦       Ability to maintain confidentiality of office information

DUTIES: 

♦       Assists in the day-to-day operations of the Payroll Office.

♦       Assists in processing payroll; prepares and distributes payroll reports; prepares related correspondence and documents such as employment verifications, and other forms as requested

♦       Balances and remits payroll deductions

♦       Responds to employment inquiries by phone and in writing

♦       Processes and enters employee changes into Banner and other systems

♦       Sets up and maintains personnel files; maintains the security and confidentiality of all personnel information, files, and documents

♦       Assists with preparation of letters and database management for all employees

♦       Sorts, scans, and files correspondence and other documents according to established codes of records management

♦       Works closely with human resources staff to ensure timely and accurate information processing.

♦       Exhibits initiative to pursue and learn additional tasks as needed

♦       Enhances professional knowledge and skills through professional development and continuing education

♦       Complies with all policies of the Alabama Community College System and the College.

♦       Performs related work as assigned

Note: The intent of this description is to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade.

Physical Demands:

¨     Mobility: Primarily sedentary work with occasional standing, walking, bending, and reaching.

¨     Manual Dexterity: Regular use of standard office equipment, such as computers, printers, scanners, and copiers.

¨     Lifting: Ability to lift and carry materials weighing up to 15 pounds.

¨     Communication: Clear and effective verbal and written communication skills are essential for interacting with employees, students, and external stakeholders.

Work Environment:

¨     Setting: The position is based in a typical office environment within an educational institution.

¨     Travel: Occasional travel may be required for training, professional development, or meetings at other campus locations.

¨     Schedule: Standard work hours are expected; however, flexibility may be necessary to accommodate payroll deadlines and other time-sensitive tasks.

¨     Interaction: Regular collaboration with HR staff, payroll personnel, employees, and external agencies to ensure accurate payroll processing and compliance with institutional policies.

PROJECTED STARTING DATE:

May 2025

SALARY: Salary Schedule E4-05 ($34,298-$51,793). Salary will be based on VERIFIED education and years of VERIFIED related experience that is stated on the initial job application only.

APPLICATION DEADLINE:

April 14, 2025– 4:00 P.M.

APPLICATION PROCEDURE:

Only complete application packages will be given consideration for employment. Complete package consists of (a) Gadsden State Community College application, (b) letter of interest, (c) current resume; and (d) copies of transcripts of postsecondary education.

Application materials must provide documentation that the applicant meets all minimum qualifications.

APPLICATIONS MUST BE FILED ONLINE AT: https://www.gadsdenstate.edu/about-us/employment.cms

IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT GADSDEN STATE (jobs@gadsdenstate.edu).

Salary Calculation: For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.   

Format for Work Experience Verifications: Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties and dates of employment are not self-evident in the documentation.    

Please Note:

•  ALL APPLICATION MATERIALS MUST BE ELECTRONIC- It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process.

•  When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement.

All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance, such as resetting your password or browser access issues after reviewing the instructions, please contact:

NEOGOV Customer Service:

Monday-Friday

8:00 am - 5:00 pm PST

(855) 524-5627

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Application materials are considered privileged and confidential and will be used for employment purposes only.

Gadsden State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity or employment. Gadsden State will make reasonable accommodations for qualified disabled applicants or employees. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. The College reserves the right to withdraw this job announcement at any time prior to the awarding. Any offer of employment is contingent upon a satisfactory criminal background investigation. This employer participates in E-Verify.