What are the responsibilities and job description for the Marketing Coordinator position at GAI Consultants Inc?
GAI seeks a skilled, highly motivated, results-driven Marketing Coordinator to join our dynamic marketing team. This challenging and rewarding position will be responsible for coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; and producing marketing collateral in collaboration with GAI’s business sector leaders and technical, marketing, communications, and administrative professional staff.
The successful candidate will be located near GAI's Homestead, PA office. A hybrid or in-office work location is a viable option, and this position is eligible for a sign-on bonus.
Our ideal candidate is passionate about the pursuit of success, and process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!
Join GAI and make your mark where exceptional professionals can work, learn, lead, and achieve.
Essential Duties and Responsibilities:
- Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
- Follow through with assigned proposal tasks to meet critical deadlines,
- Coordinate with internal and external points of contact to gather requested information and materials.
- Track proposal efforts and ensure scheduled milestones are met.
- Assist in writing marketing and technical content.
- Assist in gathering costs for proposal submissions utilizing Excel.
- Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
- Support presentation efforts including presentation development, rehearsals, materials, and logistics.
- Maintain and populate detailed data in GAI’s Deltek Vantagepoint database.
- Assist in carrying out other programs and projects as identified.
Qualifications:
- 2 years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred.
- Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
Competency:
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Proficiency with Adobe Creative Suite.
- Deltek Vantagepoint (or similar database programs) experience is a plus.
- Competent proofreading and editing skills.
- Ability to use templates.
- Excellent communication and organizational skills.
- Able to document and process information quickly and accurately, with strong attention to detail.
- Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
- Able to work both independently and as part of a team.
- Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
- Light, local travel is required (up to 20%).
**Proposal writing and layout samples are strongly encouraged – please include a URL on your resume or include PDF samples with your resume.
Why GAI:
At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.
GAI Consultants, Inc. is committed to diversity, equity, and inclusion by fostering a workforce that represents different communities, cultures, and viewpoints. We will continue to build mutual trust and respect where employees are empowered to share their diverse perspectives, experiences, and ideas.
Benefits To Working at GAI Include:
- Competitive salary - GAI is committed to paying market-based salaries
- Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short-Term Disability (benefits start within 30 days of hire)
- New paid Maternity/Paternity/Adoption program
- Generous Paid Time Off and 7 paid holidays
- 401k company match
- Tuition Reimbursement
