What are the responsibilities and job description for the Administrative Assistant - Construction Logistics and Billing position at Galasso Materials?
Job Posting: Administrative Assistant – Construction Logistics and Billing
Position Title: Administrative Assistant – Construction Logistics and Billing
Location: East Granby, Connecticut
Employment Type: Full-Time
Company Overview:
Galasso Materials LLC is a leading construction company and materials supplier dedicated to delivering high-quality projects while maintaining efficient operations. With a focus on safety, teamwork, and excellence, we are seeking a detail-oriented Administrative Assistant to support our logistics and billing processes in the construction and materials supply industry.
Key Responsibilities:
- Data Entry: Accurately input project-related data, including material orders, construction contracts and subcontractor information, into company systems.
- Customer Communications: Professionally handle email and mail correspondence with clients, addressing inquiries and providing updates related to project progress and billing.
- Invoicing/Billing: Prepare, review, and send invoices to customers for completed work or progress billing, ensuring all details align with project agreements.
- Subcontractor Agreements: Review subcontractor agreements for compliance with company policies and project requirements.
- Credit Applications: Manage the review and maintenance of client credit applications, ensuring proper documentation and approvals are in place.
- Daily Ashpalt Tickets: Enter and reconcile daily asphalt tickets for construction material deliveries and purchases, ensuring accuracy and proper documentation for billing and project records.
Qualifications:
- High school diploma or equivalent; an associate degree in business, accounting, or a related field is preferred.
- Prior administrative experience in the construction industry is highly desirable.
- Familiarity with construction management software (e.g., Procore, Sage 300) and accounting tools is a plus.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational skills and keen attention to detail.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Strong written and verbal communication skills, with a professional demeanor.
What We Offer:
- Competitive pay based on experience.
- Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
- Opportunities for professional growth within a dynamic and growing construction company.
- A collaborative and supportive work environment that values teamwork and excellence.
To Apply: Please send your resume and a brief cover letter to KLamontagne@galassomaterials.com
Galasso Materials LLC is committed to creating an inclusive environment for all employees and encourages applications from all qualified individuals. We are an affirmative action equal-opportunity employer.
Job Type: Full-time
Pay: $17.00 - $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- Customer service: 1 year (Preferred)
Ability to Commute:
- East Granby, CT 06026 (Required)
Ability to Relocate:
- East Granby, CT 06026: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $23