District Court Clerk

Salary : $22.31 - $24.62 Hourly

Location : Bozeman, MT

Job Type : Full-Time

Job Number : 00700

Department : Clerk of District Court

Opening Date : 01 / 30 / 2025

Closing Date : Continuous

POSITION OVERVIEW

This position is an entry-level clerk for the District Court and is responsible for performing a variety of clerical and technical duties within the district court system. The position reports to the Clerk of District Court through the Management Supervisor and does not supervise other county personnel.

COURT OPERATIONS SUPPORT

• Responds to routine inquiries or referrals from other Department personnel, court representatives, attorneys, and members of the public. Examples of inquiries include questions from attorneys regarding document requirements, legal rights, water rights and ownership, jurisdictional issues, etc.
• Maintains confidentiality according to established guidelines and coordinates with involved or affected parties to resolve problematic issues.
• Receives, analyzes, and processes various court and legal filings, including proposed orders, motions to the court, and other documents.
• Collects and records fees, if required. Each type of case requires different processing methods and document requirements. The position must learn to determine and interpret the appropriate processes based on each case.
• Coordinates mail processing to ensure timely delivery of correspondence and materials to appropriate staff, including express shipments, registered mailings, electronic messaging, and other specialized delivery services.
• Prioritizes and processes or distributes filings and documents according to upcoming trial dates, legally mandated response times, individual judicial preferences, established office procedures and policies, and other factors.
• Maintains electronic and manual records management and docketing systems with new and updated case and file information.
• Researches, processes, issues, and records marriage licenses and collects appropriate fees.
• Interprets requirements to determine appropriate fees.

OTHER DUTIES AS ASSIGNED

Performs a variety of other duties as assigned by supervisor. This includes participating in special projects, occasionally filling in for other employees, participating in ongoing training, and a variety of other functions as needed. If the County Commission proclaims a local emergency due to an actual or threatened disaster such as an earthquake, fire, riot, flood, etc., County employees may be required to provide services during the emergency and for a subsequent period of assessment and recovery.

QUALIFICATIONS

This work conducts research; records management; modern office machinery, methods, practices and procedures; business English, spelling and grammar; and have the ability to type accurately; write legibly; learn, understand and apply the various and multifaceted laws, rules and regulations governing the District Court system; exercise courtesy and tact in receiving the public and in giving and obtaining information; handle sensitive and confidential information; follow written and oral instructions; and establish and maintain cooperative relationships with those contacted in the course of work. This position also requires the ability to prioritize, organize, maintain legal calendars, communicate effectively verbally and in writing and have a working knowledge and experience using computers, including Microsoft Word.

EDUCATION & EXPERIENCE

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school. Knowledge of legal terminology is preferred.

SUPPLEMENTAL INFORMATION

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

To be considered for this position please be prepared to attach the following required documents :

Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.

Medical deductible is $400 for an individual and $1,000 for a family.

Flexible Benefits Plan - Pre-tax out-of-pocket medical expenses and day care expenses.

Supplemental Medical Coverage and voluntary Life Insurance Coverage are offered through Mutual of Omaha..

Public Employees Retirement System - Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options : the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS) - A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Supplemental Retirement Benefits are offered through Nationwide and Empower.

Sick Leave - Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees.

Vacation Leave - Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees.

Holidays - The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.

Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.

Bilingual Pay - Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Salary : $22 - $25