Payroll Coordinator

This position is responsible for a variety of personnel accounting functions and payroll processing for the Human Resources Department. The position is responsible for coordinating or performing various payroll, benefits, compensation and budgeting functions and performing a variety of other duties as assigned. The position reports to the Human Resources Director, and does not directly supervise other county personnel.

PAYROLL PROCESSING/TECHNICAL SUPPORT

· Administers and distributes biweekly payroll in an accurate and timely manner.

· Reviews electronic employee timesheets for accuracy compliance to wage and hour laws.

· Ensures accurate and complete documentation of payroll records, processes, and procedures including new hires, terminations, status changes, direct deposits and benefits and deductions elections.

· Reconciles biweekly benefits and deductions to payroll including health benefits, flexible benefits, retirement plans, union dues, wage garnishments, etc., Sends benefit and deduction payments through mail, wire and internet reporting.

· Maintains all payroll operations according to State and Federal rules and regulations and County policies and procedures and collective bargaining agreements.

· Reconciles quarterly, monthly and yearly reports including 941’s, workers’ compensation, unemployment, W-2’s, 1095-C’s and state tax reporting and health benefit reporting to the IRS to ensure compliance.

· Resolves payroll discrepancies and assists employees and supervisors with payroll and benefit related questions/concerns.

· Researches, compiles and prepares reports relating to employee compensation, status, benefits, etc. (ie. Salary surveys).

· Responsible for HRIS maintenance, setup, troubleshooting and problem solving. Maintains tax tables, pay tables, deductions & benefits, etc. Sets up annual pay schedule, calendar, pay periods, new fiscal year, etc. in system.

· Analyze HRIS data to view economic trends and patterns in hiring and terminations.

· Prepares new employee offer letters.

· Processing information to conduct online background checks.

· Backup to Human Resources Assistant.

· Backup to Human Resources Specialist.

PERSONNEL BUDGETING

· Prepares and updates personnel listing to the Finance Department for the annual budget.

· Calculates and prepares collective bargaining proposal and counter proposal costs.

· Provides cost estimate calculations to departments for grant preparation, vacancy savings, etc. as requested.

· Imports personnel budget information into Financial Software in a timely & accurate manner.

QUALIFICATIONS:
This work requires knowledge of the principles, practices, and methods of payroll functions, position budgeting, governmental accounting, benefits costing, federal and state personnel laws related to pay and benefits, and county personnel policies and the ability to apply this knowledge to practical, recurring assignments such as processing payroll, performing budget calculations, interpreting benefit and deduction guidelines, interpreting collective bargaining agreements, and standardized payroll accounting rules, procedures, and operations. Interpret conditions, and examines and interprets data (examines and interprets payroll data processed by software to troubleshoot system problems.) Work requires skilled application of accounting and software techniques and methods associated with payroll processing, and requires skill in the use of multiple specialized payroll accounting software and systems. The ability to communicate effectively verbally and in writing is required in this position and the incumbent must be able to maintain his/her composure. The incumbent must be able to maintain the integrity of sensitive and highly confidential information; exercise courtesy and tact in receiving the public, staff and elected official, and in giving and obtaining information in person and over the phone; and establish and maintain cooperative relationships with those contacted in the course of work.

EDUCATION & EXPERIENCE:
The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent a bachelor’s degree in accounting, human resources or related field, with a minimum of three (3) year’s payroll or accounting experience involving the implementation, maintenance and review of a financial and statistical record keeping system, demonstrating organizational capabilities, or any equivalent combination of education and experience.

TO APPLY: Go to the “Careers” tab on our Gallatin County Website (https://gallatincomt.virtualtownhall.net/), locate this job and click APPLY. OR copy and paste this link: “https://www.governmentjobs.com/careers/gallatinmt/”

Be prepared to upload the following documents listed below.

• Cover Letter
• Resume’
• Three(3) references

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, color, religion, creed, political ideas, sex, sexual orientation, gender identity, age, marital status, national origin, or physical or mental disability.

Job Type: Full-time

Pay: $28.47 - $31.43 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $28 - $31