Payroll Coordinator

Salary : $28.47 - $31.43 Hourly

Location : Bozeman, MT

Job Type : Full-Time

Job Number : 00699

Department : Human Resources

Opening Date : 01 / 29 / 2025

Closing Date : Continuous

POSITION OVERVIEW

This position is responsible for a variety of personnel accounting functions and payroll processing for the Human Resources Department. The position is responsible for coordinating or performing various payroll, benefits, compensation and budgeting functions and performing a variety of other duties as assigned. The position reports to the Human Resources Director, and does not directly supervise other county personnel.

PAYROLL PROCESSING / TECHNICAL SUPPORT

• Administers and distributes biweekly payroll in an accurate and timely manner.
• Reviews electronic employee timesheets for accuracy compliance to wage and hour laws.
• Ensures accurate and complete documentation of payroll records, processes, and procedures including new hires, terminations, status changes, direct deposits and benefits and deductions elections.
• Reconciles biweekly benefits and deductions to payroll including health benefits, flexible benefits, retirement plans, union dues, wage garnishments, etc., Sends benefit and deduction payments through mail, wire and internet reporting.
• Maintains all payroll operations according to State and Federal rules and regulations and County policies and procedures and collective bargaining agreements.
• Reconciles quarterly, monthly and yearly reports including 941's, workers' compensation, unemployment, W-2's, 1095-C's and state tax reporting and health benefit reporting to the IRS to ensure compliance.
• Resolves payroll discrepancies and assists employees and supervisors with payroll and benefit related questions / concerns.
• Researches, compiles and prepares reports relating to employee compensation, status, benefits, etc. (ie. Salary surveys).
• Responsible for HRIS maintenance, setup, troubleshooting and problem solving. Maintains tax tables, pay tables, deductions & benefits, etc. Sets up annual pay schedule, calendar, pay periods, new fiscal year, etc. in system.
• Analyze HRIS data to view economic trends and patterns in hiring and terminations.
• Prepares new employee offer letters.
• processing information to conduct online background checks.
• Backup to Human Resources Assistant.
• Backup to Human Resources Specialist.

PERSONNEL BUDGETING

QUALIFICATIONS

This work requires knowledge of the principles, practices, and methods of payroll functions, position budgeting, governmental accounting, benefits costing, federal and state personnel laws related to pay and benefits, and county personnel policies and the ability to apply this knowledge to practical, recurring assignments such as processing payroll, performing budget calculations, interpreting benefit and deduction guidelines, interpreting collective bargaining agreements, and standardized payroll accounting rules, procedures, and operations. Interpret conditions, and examines and interprets data (examines and interprets payroll data processed by software to troubleshoot system problems.) Work requires skilled application of accounting and software techniques and methods associated with payroll processing, and requires skill in the use of multiple specialized payroll accounting software and systems. The ability to communicate effectively verbally and in writing is required in this position and the incumbent must be able to maintain his / her composure. The incumbent must be able to maintain the integrity of sensitive and highly confidential information; exercise courtesy and tact in receiving the public, staff and elected official, and in giving and obtaining information in person and over the phone; and establish and maintain cooperative relationships with those contacted in the course of work.

EDUCATION & EXPERIENCE

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent a bachelor's degree in accounting, human resources or related field, with a minimum of three (3) year's payroll or accounting experience involving the implementation, maintenance and review of a financial and statistical record keeping system, demonstrating organizational capabilities, or any equivalent combination of education and experience.

SUPPLEMENTAL INFORMATION

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

Please be prepared to attach the following required documents :

Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.

Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.

Medical deductible is $400 for an individual and $1,000 for a family.

Flexible Benefits Plan - Pre-tax out-of-pocket medical expenses and day care expenses.

Supplemental Medical Coverage and voluntary Life Insurance Coverage are offered through Mutual of Omaha..

Public Employees Retirement System - Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options : the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS) - A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Supplemental Retirement Benefits are offered through Nationwide and Empower.

Sick Leave - Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees.

Vacation Leave - Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees.

Holidays - The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.

Tuition Assistance - Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.

Bilingual Pay - Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Salary : $28 - $31