ADMINISTRATIVE ASSISTANT TO DIRECTOR OF PROPERTY MANAGEMENT

The Administrative Assistant to the Director of Property Management is responsible for providing high-level administrative support to Director of Property Management. The Administrative Assistant will be responsible for preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and answering questions as they relate to Galman Properties.

Requirements

• Document concerns, help in the resolution of property issues and keep the Director of Property Management up to date with property deadlines, inspections and contracts.
• Assist with special projects or tasks as needed.
• Draft, edit letters, reports, and other documents.
• Works with property managers and outside vendors to ensure property management concerns are addressed.
• Ensures that deadlines are met and adapts to changing priorities.
• Input and update information in databases and spreadsheets.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Oversee and achieve organizational goals while upholding best practice
• Assist with resident correspondence, needs and request.
• Provide recommendations according to customer needs or preferences.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Coordinate internal and external resources to expedite workflow.
• Assisting with billing needs.
• Other duties as required.