Financial Disclosure Analyst

Position Objective: Provide services as a Financial Disclosure Analyst in support of the overall functions of Office of the Director within the National Institutes of Health (NIH). The purpose of this position is to review financial disclosure reports and related actions within the National Institutes of Health Ethics Office.

Duties and Responsibilities:

• Work with staff to prepare for program audit of ethics policies, procedures and implementation of the relevant regulations; update electronic and paper files; complete pre-audit questionnaires in preparation for entrance conference.
• Compose standard email notices and responses.
• Communicate with employees to explain Ethics information to employees and respond to Ethics questions and issues.
• Work with staff to review other ethics actions to include, but not limited to, financial disclosures, Outside Activity Requests, through the NIH Enterprise Ethics System (NEES).
• Adhere to internal process for receipt and proper routing of forms.
• Assist with maintaining the Ethics Management Information System (EMIS).
• Use various tracking systems, e. g., EMIS and NEES to routinely track ethics actions and to provide reports.4
• Review submission for Ethics compliance with governing statutes and regulations. 3
• Review documents for completeness and accuracy of submission. 2
• Conduct initial technical and/or conflict reviews on the ethics documents and requests.
• Review ethics requests, such as financial disclosure reports, official duty activities, outside activities, gift acceptance, conflict of interest analyses, protocols, and other types of actions.
• Schedules ethics training sessions and other activities for staff.
• Maintain current knowledge of ethics statutes, regulations, legal decisions, policies and procedures and their relationship to the functions of the Office.
• Attend and participate in meetings and training sessions for Ethics specialists.
• Develop and update presentation and training materials.
• Conduct analyses and prepare reports on ethics considerations; recommend policy or procedural changes as appropriate.
• Maintain accurate records of phone and e-mail communications with employees and office staff in resolving issues and problems.
• Work with staff to organize and maintain shared drive to maintain resources, SOPs, templates and final documentation.
• Work with staff to update and develop materials and resources for the Office intranet website.
• Maintain the internal Ethics Branch tracking system.
• Develop, implement and maintain accessible administrative filing systems.
• Answer inquiries and questions pertinent to submissions as well as general information regarding these matters. 5
• Analyze background information; communicate with staff and/or employee to obtain background information.
• Identify potential conflicts of interest and determine appropriate resolutions.
• Review a variety of financial disclosure reports and related forms within required timelines. 1
• Draft standard operating procedures.
• Draft policies, standard operating procedures, job aids, outreach materials, and other documents for implementation by management.
• Review submitted documents (request package) for completeness and accuracy.
• Maintain the Ethics Management Information System (EMIS) and NIH Enterprise Ethics System (NEES) for employees.
• Conduct first level review and analysis of all requests for outside and official duty activities, and other actions submitted for ethics review and clearance.
• Schedule Ethics training sessions for employees.
• Provide guidance and assistance in drafting administrative policies and procedures.
• Work with staff to translate requirements and directives into standard operating procedures (SOPs).
• Communicate with employees regarding explanation of Ethics information to staff; respond to Ethics questions and issues.
• Ensure the timely distribution of new or revised guidelines or explanations of ambiguous requirements.
• Disseminate information to staff summarizing regulations and information from the Office of Government Ethics or the HHS Office of the General Counsel, Ethics Division.

Basic Qualifications:

• Associate’s Degree in General Business or a related field of study
• Skilled with research and finance and MS Office

Minimum Qualifications:

• Ability to multi-task and pay close attention to detail.
• Excellent analytical and critical thinking, organizational and time management skills.
• Strong communication skills, both oral and written.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.

This position is contingent upon contract award.