What are the responsibilities and job description for the Executive Assistant to Managing Partner - Law FIrm position at Garces, Grabler &Lebrocq?
Executive Assistant to Managing Partner
Garces Grabler & LeBrocq is seeking a second Administrative Assistant for our Managing Partner; s/he will play a pivotal role in the firm's functioning and growth by providing added administrative support.
The Executive Assistant will oversee and perform various clerical tasks, including but not limited to making copies, sending emails, maintaining appointment schedules for the managing partner and team, prepare agendas for meetings, make travel arrangements, completed reimbursement, and attending events in the community and with the firm. This role is internal and external facing, working across GGL’s offices as well as interacting with existing and potential clients as well as vendors.
Duties & Responsibilities
- Prepare meeting agendas, calendar appointments.
- Attend community and firm events.
- Answer phone calls, email correspondence, greet clients and potential clients.
- Schedule meetings, appointments, and interviews.
- Assist with posting videos on YouTube, Instagram, and Facebook in collaboration with Marketing.
- Organize paperwork and filing systems.
- Interface internally throughout firm and with outside parties, such as vendors.
- Assist administrative leaders with special projects and maintain confidentiality.
- Performs other related duties as assigned.
- Comply with legal industry regulations.
- Make travel arrangements.
- Travel to various offices with Partner from time to time.
- Schedule zoom meetings.
Qualifications
- Excellent verbal and written communication skills.
- Prior law firm experience and understanding of working with C -level management team. (Preferred)
- Proficient in Smart Advocate or case management systems, PC Docs, Docs Open..
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Highly self-motivated.
- Ability to multi-task.
- Flexible and adaptable: it may change work direction and/or work beyond regular working hours.
- Possess critical thinking, as well as analytical and management skills.
- Excellent interpersonal skills.
- Coordinate and cooperate with the firm’s non-legal staff and lawyers.
- Understanding of legal terminology and documentation.
- Possess ability to maintain confidentiality and professional demeanor.
- Through understanding of GGL’s core values and goals.
- Experience with high level support in a growing organization of over 130 employees.
- Maintain and uphold a high level of confidentiality and discretion.
- Ability to commute to various offices.
- Communicate in a professional manner with members of the Executive committee.
Education & Experience
- High School Diploma or equivalent experience in the legal industry.
- At least 3 years of experience in a legal or professional organization.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift to fifteen pounds at times.
- Able to travel to the offices of GGL as needed.
Benefits
- 401 (k)
- 401 (k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
- and more
We have bonuses, as well as birthday lunches, December holiday parties, summer picnics, and other firm activities. Plus, GGL has season tickets to the New Jersey Devils, as well as Rutgers Football, Basketball, and Wrestling.
If you want to make a difference, please visit gglawyers@garcesgrabler.com career page and apply directly or submit a cover letter and resume to employment@garcesgrabler.com for the position of Legal Administrative Assistant.
Position is based in Plainfield, NJ and New Brunswick
Salary : $65
