What are the responsibilities and job description for the Business Office Assistant position at Garden Plaza of Greenbriar Cove?
Position Summary
The BUSINESS OFFICE ASSISTANT assists the business office with the overall administrative, billing, record-keeping, book-keeping and payroll functions in accordance with all laws, regulations and Century Park standards. Reports to the Business Office Director.
Qualifications
- Must have high school diploma or equivalent
- Associates degree or equivalent preferred
- 2 years’ experience in accounting or bookkeeping preferred.
- Accounts Payable software experience preferred.
Primary Job Responsibilities
Below is a description of basic job duties though other related duties may become necessary as directed by supervisor.
Administrative and Planning
- Assists with planning, developing, organizing, implementing and evaluating business office goals, policies and procedures
- Accumulates and maintains accurate reports and statistics
Business Office Duties
- Performs variety of bookkeeping functions accurately and timely
- Maintains monthly spend down reports for Department Heads
- Scans and enters invoices into A/P system
- Provides requested reports and information timely to home office
- Maintains personnel files and other associate records confidentially
- Supports payroll function involving timecards, timesheets and related payroll records
- Provides onboarding support to the BOD.
- Serves as community representative for benefits programs (i.e., medical, dental, short-term disability and 401(k))
- Maintains resident records with files and electronic database.
- Works cooperatively with vendors, suppliers, contractors, home office staff and community staff
- Assists Business Office Director with human resource functions
- Provides accounting support and/or training to Department Heads
- Assists Marketing team with tours
- Enter relevant resident information in input into Electronic Health Record (EHR)
Sales/Marketing Support
- Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residents
- Gathers information accurately
- Communicates with sales team and back-up sales team so inquiry calls are handled timely
- Assists with Electronic Health Record (EHR) input as requested
Essential Functions
- Must be able to assist with effective management and oversight of bookkeeping functions including: posting payments and charges to resident accounts, balance daily receipts, collect delinquent accounts, and evaluate need for and refer delinquent accounts to collection agencies
- Must be able to maintain community checkbook and reconcile checkbook regularly
- Must be able to responsible for resident accounts
- Must be able to assume the duties of the BOD when circumstances warrant
- Must exhibit excellent customer service and a positive attitude towards staff and residents
- Must be able to read, write, speak, and understand the English language
- Must demonstrate dependable, regular attendance
- Must assist with evacuation of residents and support residents during times of crisis (i.e., natural disasters).
- Must be able to concentrate and use reasoning skills and good judgment.
- Must be able to communicate and function in an interdisciplinary team.
- Must be able to sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours
- Must be able to lift 20 lbs floor to waist, lift 20 lbs waist to shoulder, lift and carry 20 lbs, and push/pull 20 lbs
Who We Are
At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our “people come first” approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.
