Office Manager

Gardenology, Inc. is a successful design build landscape company here in Asheville, NC and we are looking for a highly organized and experienced Office Manager.

This role is essential in ensuring the smooth operation of all administrative tasks that hold up our company while providing exceptional support to management and clients. If you thrive in a dynamic environment and enjoy multitasking, we encourage you to apply.

Required Skills:

• Proven experience as an Office Manager, Administrative Assistant, Bookkeeper, or similar role.
• Strong knowledge of office management systems, including scheduling tools, MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and QuickBooks Online.
• Strong understanding of bookkeeping practices, including financial reporting, payroll, and reconciliation. Solid experience in Quickbooks Online is required.
• Excellent organizational and time-management skills with the ability to multitask effectively.
• Strong attention to detail, accuracy, and problem-solving skills.
• Exceptional communication skills, both written and verbal.
• Ability to work independently and take initiative, while also being a team player.
• High level of professionalism, with the ability to handle sensitive and confidential information.
• Experience in the green industry is a big plus
• Must be able to implement systems where needed, be resourceful, and a critical thinker

Essential Duties and Responsibilities:

• Provide administrative support to managers and staff
• Schedule meetings, appointments, and occasionally travel arrangements.
• Handle incoming calls, emails, and inquiries.
• Provide written summaries, reports, and client correspondence
• Ensure office technology (computers, printers, etc.) are maintained and supplies are stocked
• Ensure all necessary subscriptions are kept up to date
• Bookkeeping related duties including but not limited to: AR/AP, Payroll, managing of staff benefits, monitor cash flow, ensure weekly/monthly/quarterly/yearly taxes are filed and paid, communicate with company’s accountant as needed
• Communicate with owner and supervisors
• Log and handle mileage and expense reimbursements
• Follow up with past due accounts as needed
• Ensure office storage rents are paid on time
• Assist with and format estimates, proposals, and invoices
• Assist in ordering materials and coordinate shipping & receiving of such
• Maintain all documentation and files in an orderly fashion
• Preparation of regularly scheduled reports
• Maintain records on all company vehicles and machinery, incl. property taxes, registration, insurance coverage, etc.
• Call in and update 811 Utility Locate Requests as required
• Move job prospects forward in an organized, cost-effective, and timely manner.
• Assist owner with managing calendar and critical client follow ups
• Ensure all needed reporting and billing are completed in a timely manner.
• Assist with insurance audits

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Office management: 3 years (Required)

Ability to Commute:

• Asheville, NC 28804 (Required)

Ability to Relocate:

• Asheville, NC 28804: Relocate before starting work (Preferred)

Work Location: In person

Salary : $55,000