Accounting Assistant

We are seeking a meticulous and organized accounting assistant to join our team. This role will be crucial in supporting our finance department by managing the posting of company invoices, keeping precise financial records and documents, and more. This role demands excellent attention to detail, the capacity to manage task priorities effectively, and a good understanding of accounting fundamentals. This position is around 20-30 hours with the possibility of full-time in the future.

Key Responsibilities

• Process and verify invoices, ensuring they are accurate and comply with company policies.
• Enter invoices into the accounting system for approval and payment processing.
• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal departments.
• Maintain vendor files and update contact information as necessary.
• Respond to vendor inquiries and provide timely and professional customer service.
• Monitor and maintain accurate records of outstanding accounts payable.
• Assist or fill in for accounts receivable when needed to post client payments, run statements, and upload files to client’s cloud, and other items as necessary.
• Back-up front desk administrator for lunches and periodical days off.
  
  

Qualifications

• Finance, or related field (or equivalent experience).
• 2 years of experience in accounts payable or accounting.
• Proficient in accounting software (experience with Sage 100 Contractor is a plus).
• Strong knowledge of accounts payable processes and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion when handling sensitive information.
  
  

Preferred Qualifications

• Experience with Sage 100 Contractor.
• Knowledge of Microsoft Office and related software apps.
  
  

Benefits

• Medical, dental, and vision insurance.
• 401k with company match after 1 year.
• 10 Days Vacation and up to 5 weeks in year 11.
• 11 Paid Holidays (including 4 days between Christmas and New Years day).
• Cell phone allowance.
• Tuition reimbursement.
• Communication and sales training.
• Social events and positive company culture.