Airport Administrative Assistant

GAT Airline Ground Support is seeking a dynamic, dependable, and capable Administrative Assistant to join our team of aviation professionals. We offer a range of employee benefits, including major medical, 401K Plan, dental, and vision coverage. This is an exciting opportunity to contribute to a growing team while making a tangible impact on daily operations.

Job Summary

The Administrative Assistant will report directly to the General Manager. The primary focus of this role is to support the day-to-day needs of the company, contributing to operational success and ensuring a smooth and efficient administrative process.

Key Responsibilities

• Staffing Support: Collaborate with the General Manager and HR to maintain appropriate staffing levels and reduce hourly turnover.
• Recruitment: Source, screen, and interview applicants using competency-based interview guidelines. Ensure that all applicants meet the necessary qualifications for the role.
• Applicant Tracking System: Review and manage the applicant tracking system, ensuring accurate records of applicants and job candidates.
• Onboarding: Coordinate and facilitate onboarding orientations for new hires. Ensure the onboarding process is executed and maintained properly.
• Out-of-Scope Monitoring: Investigate and secure customer approval for any out-of-scope requests using the Daily Out of Scope form.
• Payroll and Timekeeping: Monitor daily timekeeping, identify and resolve any discrepancies, and ensure payroll is accurate before closing each pay period.
• Internal Communications: Assist management with memos and communications. Maintain a “Read and Initial” communication system to ensure all employees review key information.
• Corporate Reporting: Ensure timely submission of necessary reports to Corporate Headquarters, including payroll change notices and profile changes.
• Recruiting and Training Coordination: Assist management with recruiting efforts, such as scheduling interviews, processing new hires, and coordinating training sessions, including SIDA and drug testing.
• Incident Reporting: Ensure all Occupational Injury (OJI) reports are documented and forwarded to Corporate Headquarters.
• Purchasing Support: Assist with purchasing activities as directed by management, ensuring that purchase orders and approvals are obtained as needed.
• Policy Adherence: Ensure compliance with company policies and procedures.
• Other Duties: Perform additional administrative duties as assigned by management.
  
  

Requirements

• High School diploma or GED is required.
• Must be at least 18 years of age.
• Must be proficient in speaking, reading, and writing in English.
• Strong computer skills, including proficiency in Microsoft Word, Excel, and Outlook.
• Previous administrative and payroll experience is preferred.
• Must successfully complete all training requirements and maintain certifications throughout employment.
• Must clear an FBI fingerprint background check and obtain a custom seal.
• Must pass a pre-employment drug screen.
  
  

Work Environment

• Ability to work in a fast-paced environment.
• Must be detail-oriented and safety-minded.
• Strong communication skills to effectively convey instructions, policies, and procedures.
• Ability to provide positive and constructive feedback to employees.
• Maintain a thorough understanding of and adhere to all applicable federal, state, airport, and company regulations, policies, and procedures.
  
  

About GAT Airline Ground Support

GAT Airline Ground Support is an equal opportunity employer that makes hiring decisions based on business needs and the best-qualified candidates available. We do not discriminate in employment decisions based on any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment is contingent upon passing a clean driving record check, a 10-year criminal history records check, and a drug screen as required. Proof of high school or GED completion is required.

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