What are the responsibilities and job description for the Administrative Assistant position at GATE Academy?
Small private K-8 school seeks administrative assistant to head of school.
To work with us, you must enjoy interacting with inquisitive kids and be able to comfort them when they fall down. Great organizational, communication, clerical and documentation skills are required, as is proficiency in spreadsheet applications. You must be able to work independently and tolerate regular interruptions with good humor. Candidates will be joining a supportive team of creative and kind teachers and staff that love their jobs!
Essential Requirements:
- Two years clerical or administrative support experience
- Associate's degree or higher preferred
- Excellent written and oral communication skills
- Ability to work independently on assigned tasks, and get approvals as needed
- Strong project management, tracking, coordination, calendaring and follow up skills
- Coordinating school events such as back to school night, spring and winter concerts, parent coffees
- Able to work with Google Suite and Zoom on computer
- Discretion in dealing with confidential information
- Receptionist skills
- First aid competence
Desired Requirements:
- Experience working around lower school students and parents
- Experience managing invoices, receipts, purchases and payments
- Experience overseeing student and teacher flow
- Experience serving as classroom monitor for uncovered teacher absences
Job Description:
You will report to the head of school, and you are responsible for providing administrative support to the head of school. Supporting the head of school will also include supporting faculty and students. Your support functions are broad ranging. Your duties will include, but are not limited to: greeting students, tracking attendance, responding to admissions inquiries, preparing and sending emails, calendaring, developing and maintaining student records, preparing and filing regulatory materials, creating and maintaining employee records, arranging out of school field trips, emergency preparedness management, facilities management including scheduling custodial staff and recycling/landfill, keeping kitchen and copier room ready for use, managing and stocking supplies, setting up and managing picture day, graduation, school celebrations, and similar events, to name a few!
Compensation - Competitive based on experience ($65,500-70,000). Paid vacation up to 3 weeks, scheduling to be aligned with the school calendar administrative needs over school breaks. 70% medical and 100% dental/vision. This could be an entry level position for the right candidate, with great opportunity for growth. A highly experienced executive who is re-entering the workforce and is ready to serve in education could also be a great fit. This is an at-will position.
Please send cover letter explaining interest and resume.
Job Type: Full-time
Pay: $65,500.00 - $70,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Weekends as needed
Education:
- Associate (Required)
Experience:
- Google Suite: 2 years (Required)
- Customer Service: 2 years (Preferred)
Work Location: In person
Salary : $65,500 - $70,000