What are the responsibilities and job description for the Administrative & HR Assistant position at GATEKEEPER SYSTEMS?
Gatekeeper Systems stands proudly as the foremost global leader in retail loss prevention, operations management, and analytics, with our headquarters based in Foothill Ranch, California. We maintain a strong presence across the globe, with offices in the UK, Australia, China, Hong Kong, Germany, France, and Canada, fostering a diverse team of 450 talented employees. Over the past 25 years, Gatekeeper Systems has been at the forefront of the industry, demonstrating our commitment to excellence through cutting-edge technologies and unparalleled customer service.
Join us on our journey as we continue to revolutionize the retail sector, providing innovative solutions and services that redefine industry standards.
We are seeking a proactive and detail-oriented Admin/HR Assistant to support essential administrative and human resource functions at our corporate office in Foothill Ranch, California. This role involves managing day-to-day office operations, ensuring a well-organized workplace, and assisting with basic HR processes to support the employee lifecycle.
ESSENTIAL JOB FUNCTIONS; but not limited to:
- Maintain office supplies, breakroom inventory, and cleanliness.
- Manage and coordinate with various vendors for office services, cleaning supplies and other needs.
- Process travel arrangements, including booking hotels and meeting rooms.
- Order business cards, name plaques, employee rewards, and other materials.
- Arrange catering for meetings and events and restock office meeting rooms.
- Distribute office mail and handle incoming calls, assist callers as needed.
- Greet visitors and notify employees of their arrival.
- Coordinate the ordering of anniversary plaques for US and global offices.
- Address unexpected onsite administrative tasks promptly.
- Manage, review, and process various vendor invoices.
- Plan and coordinate special company events and initiatives
- Assist with scheduling interviews, including coordinating with candidates and hiring managers.
- Support the onboarding process with other HR team members.
- Help organize employee engagement activities and recognition programs
- Provide basic HR support by addressing routine employee HR inquiries.
QUALIFICATION REQUIREMENTS
The requirements listed below are representative of the knowledge, skill and/or ability required.
- Capable of performing multiple tasks in a fast-paced environment
- Proficient computer skills.
- Professional demeanor with pleasant verbal and written communication skills
- Excellent organizational and time management abilities.
EDUCATION AND/OR EXPERIENCE
- Associate degree required. Bachelor’s degree preferred.
- Preferably some experience in a corporate environment and administrative role.
DISCLAIMER
This Job Description is a general overview of the requirements for the position. It is not designed to contain, nor should it be interpreted as being all inclusive of every task which may be assigned or required. It is subject to change, in alignment with company/department needs and priorities.
Gatekeeper Systems, Inc., is an equal opportunity employer. We are committed to developing a diverse workforce and cultivating an inclusive environment. We value diversity and believe that we are strengthened by the differences in our experiences, thinking, culture, and background. We strongly encourage applications from candidates who demonstrate that they can contribute to this goal. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any protected basis.
