Finance Specialist

The Finance Specialist supports Gateway Area Development District’s (GADD) Director of Finance and is responsible for assisting with the Finance Division’s duties and responsibilities. The Finance Specialist shall ensure all assigned tasks are done accurately and timely, in accordance with GADD’s board-approved Fiscal Policies, the Cost Allocation Plan, and grantor requirements, utilizing MIP Fund Accounting software, Excel, and Word. The Finance Specialist will primarily focus on the financial components of GADD’s Participant Directed Services (PDS) Program, which involves updating client budgets, calculating and billing Medicaid for services, troubleshooting billing issues, maintaining employee files(s); accurately reporting and processing payments for mandatory taxes by required dates, preparing year-end reconciliation of all payroll data, and other PDS and financial-related tasks as needed. The Finance Specialist must maintain confidentiality.

PDS Financial

General Duties and Responsibilities:

Involves completing all PDS-related financial duties, including reviewing and processing timesheets via the organization’s MIP Fund Accounting software, updating client budgets, calculating and billing Medicaid, troubleshooting billing issues, maintaining employees file(s), accurately reporting and processing payments for mandatory taxes, preparing year-end reconciliation of all payroll data, and issuing payments to vendors for client-obtained supplies.

This Duty Will Consist Of

• Calculate and bill Medicaid for services.
• Troubleshoot billing issues.
• Maintain completed employee file(s).
• Review and process timesheets via the MIP Fund Accounting software within the designated timeframes.
• Update client budgets.
• Keep information required by the Kentucky Department of Aging and Independent Living and auditors.
• Complete and submit paperwork for the Federal Employer Identification Number (FEIN) for the clients.
• Accurately report and process payments for mandatory taxes by required dates.
• Prepare year-end reconciliation of all payroll data for the processing of W-2s and appropriate transmittal documents.
• Receive and deposit checks in accordance with Gateway’s Fiscal Policies.
• Reconcile revenues and expenses in a timely manner.
• Scan and file documents for record retention.
• Track and withhold any garnishment requirements for PDS employees and submit payments to the garnishing agency; and
• Process and issue payment to Gateway for monthly revenue received from Medicaid.
  
  

General Finance

Involves assisting the Director of Finance with various financial tasks as assigned. This duty may consist of:

• Assist with processing various monthly tasks (e.g., updating incoming receipts log, recording deposits, recognizing depreciation, annual leave accruals, organization vehicle usage, shared costs, bank reconciliations, PDS revenue recognition, issuing ACH-processed checks).
• Assist with the bi-weekly payroll processing as needed.
• Verify monthly credit card charges.
• Assist with updating policies and procedures (e.g., fiscal policies, travel, procedure manual) as deemed necessary.
• Assist the external auditors.
• Complete year-end tasks (e.g., audit adjustments, balancing accounts).
• Scan and file documents for record retention.
• Process checks (e.g., vendor invoices, sub-provider requests) and review accounts.
• Verify the vendor’s monthly invoice and assist with maintaining the issuance of organization credit cards; and
• Perform other general accounting and financial reporting functions of the organization.
  
  

Other Duties: Involves any other finance-related tasks and assistance needed to support the organization and its programs.

Qualifications

Education: Bachelor’s degree or higher in Accounting or closely related field, or Associate’s degree in Accounting or closely related field supplemented by five (5) years of directly related work experience, preferably in a non-profit or governmental organization.

Certification and Trainings: Valid Driver’s License required. Additional certifications are not required upon hiring. Employees may be expected to attend professional development trainings relating to specialties.

Experience: Entry - Intermediate Position. Two (2) or more years of related work experience, preferably in a non-profit or governmental organization.

Physical Requirements: Sit for extended periods of time; stand and walk for extended periods of time; reach, stoop, crouch, bend; ability to lift and carry approximately 30 pounds; fine motor skills; and operate a vehicle.

Sensory Requirements:Sight; Hearing; Speaking

Working Conditions

Indoor office conditions; requires intermittent standing, sitting, or stooping; work requires consistent use of computer and phone systems as well as other general office equipment; and frequent interruptions.

Availability And Travel

Normal business hours; nights/weekends (special events/training/local meetings); and travel within region and state.

Tools, Equipment, And Vehicle Use

Standard office equipment (computers, printers, scanners, phones, etc.); and fleet/personal vehicle(s).

Knowledge

Knowledge, Skills, and Abilities:

• Accounting principles and practices and their application to accounting systems.
• Federal and state laws and administrative regulations.
• Theories and practices of non-profit or governmental financial administration and accounting.
• Knowledge of, or ability to learn, cost principles governing applicable programs; and
• Computer hardware and applicable software programs; and
• Non-profit operations, organizations, functions, and challenges.
  
  

Skills

• Oral and written communication.
• Microsoft Office Suite (Word, PowerPoint, Excel).
• Attention to detail.
• Use of computers and other office equipment.
• Reasoning, problem-solving, and organization.
• Analytical skills.
• Establishing and sustaining interpersonal relationships; and
• Organizing and maintaining accurate files and records.
  
  

Abilities

• Be present and punctual.
• Prioritize work and meet deadlines.
• Work under stressful situations with patience and tact.
• Teamwork.
• Determine if management decisions comply with applicable laws and regulations.
• Apply accounting principles and procedures, federal and state regulations, office procedures, and equipment as applied to financial operations.
• Establish and maintain effective working relationships with funding agencies, contractors, officer, and employees of the organization.
• Work independently and without supervision; and
• Maintain confidentiality.
  
  

About Gateway Area Development District

Gateway Area Development District (GADD) is the regional council of government and federally designated Area Agency on Aging and Independent Living, along with the federally designated Economic Development District by the Economic Development Administration, serving Bath, Menifee, Montgomery, Morgan, and Rowan Counties in east-central Kentucky since 1969. GADD is governed by a Board of Directors comprised of elected officials from the counties and communities within the region as well as non-elected citizen members representing the region’s social and economic institutions. GADD board and staff are committed to the regional planning, promotion, and coordination of programs for community, infrastructure, economic, and social development.