Waiver Finance Specialist

The Waiver Finance Specialist is responsible for reviewing and processing payroll for Gateway Area Development District’s Participant Directed Services (PDS) Program via the organization’s MIP Fund Accounting software within designated timeframes, updating client budgets, calculating and billing Medicaid for services, troubleshooting billing issues, maintaining employee files(s), completing and submitting paperwork for the FEIN for clients; accurately reporting and processing payments for mandatory taxes by required dates, preparing year-end reconciliation of all payroll data, issuing payment to vendors for client-obtained supplies, and other PDS and financial-related tasks as needed. The Waiver Finance Specialist must maintain confidentiality of all clients.

General Duties And Responsibilities

• PDS Financial: Involves completing all PDS-related financial duties, including reviewing and processing payroll via the organization’s MIP Fund Accounting software, updating client budgets, calculating and billing Medicaid, troubleshooting billing issues, maintaining employees file(s), accurately reporting and processing payments for mandatory taxes, preparing year-end reconciliation of all payroll data, and issuing payments to vendors for client-obtained supplies. This duty will consist of:
• Calculate and bill Medicaid for services;
• Troubleshoot billing issues;
• Maintain completed employee file(s);
• Review and process payroll via the MIP Fund Accounting software within the designated timeframes;
• Update client budgets;
• Keep information required by the Kentucky Department of Aging and Independent Living and auditors;
• Complete and submit paperwork for the Federal Employer Identification Number (FEIN) for the clients;
• Accurately report and process payments for mandatory taxes by required dates;
• Invoice and collect payments for participant liability after checking the system each month and notifying case managers about any delinquent accounts;
• Prepare year-end reconciliation of all payroll data for the processing of W-2s and appropriate transmittal documents;
• Produce, complete, and distribute W-2s;
• Receive and deposit checks in accordance with Gateway’s Fiscal Policies;
• Reconcile revenues and expenses in a timely manner;
• Track and withhold any garnishment requirements for PDS employees and submit payments to the garnishing agency;
• Process and issue payment to Gateway for monthly revenue received from Medicaid; and
• Issue payment to vendors for client-obtained supplies.
• Other Duties: Involves any other tasks and assistance needed to support the Waiver Program and Finance Division.
  
  

Physical Requirements

Sit for extended periods of time; stand and walk for extended periods of time; reach, stoop, crouch, bend; ability to lift and carry approximately 30 pounds; fine motor skills; and operate a vehicle.

Sensory Requirements

Sight; Hearing; Speaking

Working Conditions

Indoor office conditions; requires intermittent standing, sitting, or stooping; work requires consistent use of computer and phone systems as well as other general office equipment; and frequent interruptions.

Availability and Travel

Normal business hours; nights/weekends (special events/training/local meetings); and travel within region and state.

Tools, Equipment, and Vehicle Use

Standard office equipment (computers, printers, scanners, phones, etc.); and fleet/personal vehicle(s).

Knowledge

Knowledge, Skills, and Abilities

• Accounting principles and practices and their application to accounting systems;
• Federal and state regulations and guidelines, tax guidelines, payroll tax knowledge, office procedures, practices, systems, and equipment as applied to financial operations;
• Theories and practices of financial administration and accounting;
• Computer hardware and applicable software programs; and
• Non-profit operations, organizations, functions, and challenges.
  
  

Skills

• Oral and written communication;
• Microsoft Office Suite (Word, PowerPoint, Excel);
• Attention to detail;
• Use of computers and other office equipment;
• Reasoning, problem-solving, and organization;
• Analytical skills;
• Establishing and sustaining interpersonal relationships; and
• Organizing and maintaining accurate files and records.
  
  

Abilities

• Be present and punctual;
• Prioritize work and meet deadlines;
• Work under stressful situations with patience and tact;
• Teamwork;
• Understand program guidelines and incorporate into daily use;
• Analyze and evaluate accounting problems and discern those requiring determination by superiors;
• Establish and maintain effective working relationships with funding agencies, contractors, officer, and employees of the organization;
• Work independently and without supervision; and
• Maintain confidentiality.
  
  

This position will remain open until filled.

Gateway Area Development District is an Equal Opportunity Employer M/F/D/V.

Starting rate is $17.43 per hour for an Associate’s degree, and $19.49 per hour for a Bachelor’s degree.

Minimum Qualifications

Education: Associate’s degree or higher in Accounting or closely related field supplemented by two years of directly related work experience, preferably in a non-profit or governmental organization. Bachelor’s degree or higher in Accounting or closely related field is preferred.

Certification and Trainings: Valid Driver’s License required. Additional certifications will not be required upon hiring. Employees may be expected to attend professional development trainings relating to specialties.

Experience: Entry – Intermediate Position.

About Gateway Area Development District

Gateway Area Development District (GADD) is the regional council of government and federally designated Area Agency on Aging and Independent Living, along with the federally designated Economic Development District by the Economic Development Administration, serving Bath, Menifee, Montgomery, Morgan, and Rowan Counties in east-central Kentucky since 1969. GADD is governed by a Board of Directors comprised of elected officials from the counties and communities within the region as well as non-elected citizen members representing the region’s social and economic institutions. GADD board and staff are committed to the regional planning, promotion, and coordination of programs for community, infrastructure, economic, and social development.