Admin Asst Creative Arts

Program/Department: Gateway Fellowship/Creative Arts

Job Title: Admin Assistant Creative Arts

Reports To: Senior Executive Assistant and Creative Arts Pastor

JOB OVERVIEW:

Gateway Fellowship is seeking an Administrative Assistant to support Creative Arts. The Creative Arts Administrative Assistant is responsible for the administrative functions of the worship ministry, working closely with the Creative Arts Pastor to develop services that support and enhance the message of Gateway Fellowship. This position requires regular attendance at Gateway Fellowship to ensure alignment with the mission of the church.

As a member of the Gateway OneTeam, you will support and demonstrate an understanding of the church’s mission: Helping people take their next step toward Christ. Key qualifications include possessing a character that reflects biblical godliness and demonstrates a meaningful, personal relationship with Jesus Christ.

Job Status/Schedule – Full-time, 40 hrs/wk. Sunday – Thursday, with occasional weekend events.

Job Status/Schedule – Full-time, 40 hrs/wk. Sunday – Thursday, with occasional weekend events.

Salary – $16.67 - $18.00/hr

Benefits – Vacation, Sick Leave, holiday, full benefits, Employee Assistance Program, and school tuition discount.

RESPONSIBILITIES:

• Responsible for carrying out the mission of Gateway Fellowship and its core values: Presenting Hope & Developing People.
• Provide spiritual care, guide, and support people in/through all stages and situations in their lives.
• Responsible for raising leaders in the church.
• Schedule, prepare, and participate in Creative Arts Team meetings
• Participate in weekly church staff meetings
• Manage Creative Arts Team (Music & Production) staff and volunteers including training, expectations, and communication
• Manage Planning Center Online
• Manage graphic & video requests
• Manage on-screen content for live and broadcast
• Manage department budget and accounting
• Manage green room and hospitality
• Regularly attend and assist with scheduled rehearsals
• Work as a team with other staff
• Process any departmental background checks as needed
• Schedule piano tunings for all four (4) pianos on campus
• Manage all Creative Arts subscription accounts (Planning Center, Vimeo, Podcast, Live Stream, all Copyright Licenses (CCLI, CVLI, Rehearsal, Streaming), Praise Charts, ProPresenter license, Music club accounts)

QUALIFICATIONS

Any relevant portfolio materials may be uploaded with your application.

The ideal candidate will enjoy interacting with people and supporting volunteer teams and possess strong written and verbal communication skills, as well as the following:

• A strong commitment to faith in Christ and alignment with Gateway’s Statement of Faith.
• A mature and tested faith in Jesus Christ with a strong knowledge of the Bible.
• Prior ministry experience or training.
• Maintain a Christ-like attitude and teachable spirit.
• Ability to maintain strict confidentiality and handle sensitive information with discretion.
• Passion for encouraging and uplifting others in their personal and professional growth.
• The skill of articulating the intent and value of the church’s vision, mission, goals, strategy, and plans.
• The ability to communicate effectively with a team through social media and email.
• An aptitude for self-starting, and completing tasks within established timeframes.
• Ability to work effectively with members, ministry leaders, and teams. Have a proven track record of effective leadership, judgment, and having character above reproach.
• Previous administrative assistant experience, particularly in a church, is preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint). Experience with Planning Center and ProPresenter is a plus.
• Graphic design experience (e.g., Photoshop or Canva) is required.
• Detail-oriented, highly organized, and self-motivated.
• Positive attitude, with a passion for supporting church ministries.