What are the responsibilities and job description for the Administrative Assistant position at Gateway Rehabilitation Center Corp HQ?
Description:
Requirements:
Are you organized, detail-oriented, and passionate about supporting a team that changes lives?
Gateway Rehab Center (GRC) in Center Township, PA, is seeking an Administrative Assistant for our Co-Occurring team. In this vital role, you’ll be at the heart of our operations, ensuring the seamless coordination of administrative tasks that empower our team to deliver exceptional care.
If you’re ready to make a meaningful impact while working in a supportive and mission-driven environment, we’d love to have you on our team!
Responsibilities
- Provides administrative and secretarial support to the Program Director, Psychiatrist, and Regional Executive Director of Inpatient Services of the Co-Occurring Program.
- Coordinates admissions, medical records support, tracks utilization review, and scheduling of any medical appointments necessary.
- Schedules psych evaluations and follow up appointments, according to ASAM standards and psychiatrist orders.
- Obtains preauthorization for all medications for the Co-Occurring patients.
- Assists the Psychiatrist in ensuring that patients are ready for their scheduled psych appointment.
- Completes follow up calls for all discharged patients and records data from the follow up call in the electronic medical record (EMR).
- Schedules transportation for all appointments and discharges for the Co-Occurring patients.
- Assures that necessary forms are available for the staff.
- Records patient information in the EMR as needed.
- Records minutes at treatment team meetings.
- Maintains inventory of supplies for the staff.
- Attends mandatory GRC training and in-services as required.
Knowledge, Skills and Abilities
- Strong organization and communication skills.
- General office procedure knowledge and experience.
- Computer literate with working knowledge of WORD and Excel.
- Understanding substance use, mental health disorders, and recovery is helpful.
Requirements:
- High School diploma or equivalent
Preferred Requirements
- Post high school or business/secretarial school.
Additional Requirements
- Pass a PA Criminal Background Check.
- Obtain PA Child Abuse and FBI Fingerprinting clearances.
- Pass Drug Screen.
- TB Test.
Work Conditions
- Favorable working conditions.
- Physical demands include repetitive motions associated with the phone and computer.
- Significant mental demands to remain organized despite constant interruptions and multiple demands.
GRC IS AN EQUAL OPPORTUNITY EMPLOYER M/F/D/V
