What are the responsibilities and job description for the Overseas Billet Support Manager and Administrative Assistant (4853) position at GATEWAYVENT?
Calling all administrative support personnel with military personnel billeting and travel experience! Come join our team in Washington, DC working with the U.S. Coast Guard!
Position Overview:
This position assists the government client with the administration and personnel management of military/civilian overseas billets/travelers, training programs, new report orientations and administrative support services to the Executive Staff division.
Responsibilities:
- Execute all overseas in bound and out bound administrative/personnel paperwork, to include both Permanent Change of Station [PCS] and Temporary Duty (TDY)
- Track annual and bi-annual Officer and Enlisted performance evaluations
- Create detailed listing of all entitlements members will receive by duty location, including those for housing allowances (BAH), cost of living, medical, transportation, and dependents
- Assist with the scheduling, development, and management of pre-deployment training for members going overseas as required by the agency, Department of State, or Combatant Commander
- Facilitate the processing of all military retirement and separation paperwork
- Create and maintain HR/admin spreadsheet trackers
- Run semi-annual reports on required training and weigh-ins
- Conduct annual records validation
- Track and process all personnel military award submissions/nominations
- Assist with personnel records updates
- Conduct pay inquiries/finance support
- Serve as conduit between overseas member and Support Personnel Office (SPO) on all admin paperwork submissions
- Participate in conference calls with Coast Guard administrative support personnel abroad
- Organize and coordinate an orientation program for new reports, including visits with counterparts at Department of State, Department of Defense, etc. and update the orientation program annually
- Utilize several USCG systems, to include Direct Access (DA), TPAX (travel claim system), and CGBI
- Coordinate quarterly meeting between deployed personnel overseas and executive leadership stateside
- Provide administrative support to front office (Executive Staff divion)
- Brief Coast Guard leadership at weekly meetings
- Assist with special projects as needed
Requirements:
- U.S. Citizen
- Active Public Trust
- Must be able to pass a background ck and FBI fingerprint ck.
- Bachelors’ degree in related field preferred (International Relations, Finance, or Business), Direct experience may be substituted for degree
- Minimum three years of experience with overseas “military” entitlements as per the JFTR and USCG Pay and Personnel Procedures Manual
- Prior experience working with the military
- Experience in personnel administration, training, and human resources related to USCG personnel
- Solid written and verbal communication skills
- Ability to foster and maintain effective relationships with a variety of entities to aid in performing job duties.
- Ability to work independently and take action on assigned tasks
- Ability to adjust priorities quickly and work on multiple deadlines (daily, weekly, monthly yearly).
- Proficiency in MS Office Suite, especially Word and Excel
Salary Range:
Position located in Washington, DC
Please apply at: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=69&rid=4853
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
