What are the responsibilities and job description for the Head of Finance and Administration position at Gatewise?
About Us
Saas, Proptech, Multifamily company, Providing smart technologies to multifamily communities in the US. We are a small and agile team of 20, fast growing company that was built organically yet fast as a bootstrap company. Now when we are doing business in more than 20 states, doing business with more than 300 management companies on over 1200 locations, increasing our revenue 50% year over year, it's time to take those financial & administration responsibilities from the CEO (who is an engineer), and build this new position.
Position Summary
The new finance person/CPA will play a pivotal role in our organization, overseeing various financial aspects, including payroll, tax compliance, accounts payable, accounts receivable, budget & cashflow management, employee benefits, financial reporting, and more. This position is crucial to maintaining financial accuracy, compliance, and strategic decision-making for our company and its subsidiary.
We are already working with great tools (Gusto, QB, Salesforce, Ramp) and we have the day to day bookkeeping, invoicing and collection processes in place. You will take ownership and seek to continue building and improve.
Key Responsibilities:
1. Payroll Management:
o Oversee and manage payroll processing for all companies within the holding group.
o Ensure accurate and timely payment of salaries, wages, and benefits.
o Monitor compliance with federal and state payroll tax regulations.
2. Tax Compliance:
o Prepare and file all federal, state, and local tax returns for the holding company and its subsidiaries.
o Stay updated on tax laws and regulations to optimize tax planning and minimize liabilities.
o Conduct periodic tax audits to identify potential risks or opportunities.
3. Accounts Payable and Receivable:
o Manage accounts payable, including vendor payments and expense tracking.
o Oversee accounts receivable to ensure timely collection of outstanding invoices.
o Maintain relationships with vendors and clients for efficient financial transactions.
4. Financial Reporting:
o Prepare monthly, quarterly, and annual financial statements and reports for review by senior management.
o Provide insightful analysis of financial performance, highlighting trends and areas for improvement.
o Develop and implement financial forecasting and budgeting processes.
5. Registrations and Compliance:
o Ensure all necessary business registrations and licenses are up-to-date and compliant.
o Monitor regulatory changes that may affect the holding company and its subsidiaries.
o Coordinate with legal and compliance teams to address any compliance issues.
6. Financial Analysis:
o Conduct financial analysis to support strategic decision-making.
o Assist in evaluating investment opportunities, mergers, acquisitions, and partnerships.
o Identify areas of cost reduction and process improvement.
7. Team Collaboration:
o Collaborate with cross-functional teams, including finance, legal, operations, and management, to achieve company goals.
o Provide financial guidance and support to other departments as needed.
Qualifications:
· Certified Public Accountant (CPA) designation preferred.
· Bachelor's degree in accounting, finance, or related field.
· Minimum of six years of accounting and finance experience.
· Proficiency in financial software and accounting systems.
· Strong knowledge of tax laws, regulations, and compliance.
· Excellent analytical and problem-solving skills.
· Exceptional attention to detail and accuracy.
· Strong interpersonal and communication skills.
· Ability to work effectively in a fast-paced and dynamic environment.
· Strong organizational and time-management skills.
Benefits:
· Competitive salary
· Health, dental, and vision insurance
· Paid time off and holidays
- Flexible PTO