Property Coordinator

Job Summary
We’re looking for a detail-oriented, proactive Property Coordinator to support our Property Management team. In this role, you’ll blend your accounting expertise with administrative know-how to help keep our properties running smoothly and our tenants happy. You’ll manage rent invoicing, account reconciliation, and tenant communications, while also keeping the team organized behind the scenes.

If you thrive in a fast-paced environment, have a sharp eye for detail, and enjoy supporting a collaborative team, this might be the perfect fit.

Duties

Accounting Responsibilities:

• Reconcile multiple bank accounts daily using the accounting software system.
• Assist with and review new tenant setups, including processing of security deposits and initial rent payments.
• Monitor tenant accounts for outstanding balances; work with the Accounts Receivable Coordinator to resolve delinquencies or credit balances.
• Maintain organized and up-to-date records of tenant accounts, payment histories, and related correspondence.
• Oversee tenant move-outs by reviewing final account balances and ensuring security deposit returns comply with lease terms and local regulations.
• Support the Property Manager in preparing and issuing default notices, as needed.
• Assist the Accounts Receivable Coordinator in preparing and analyzing monthly aging reports (5th, 10th, and 15th); update the Property Manager on delinquencies over 30 days.
• Review payment allocations to ensure accuracy across tenant accounts and charge codes.
• Communicate rent adjustments to tenants and coordinate updates to lease documentation.
• Oversee Accounts Payable activities, including invoice data entry, review, and tracking of aging status.
• Review all accounting activities regularly to ensure accurate and complete recordkeeping.

Administrative Responsibilities:

• Provide general administrative support to the property management team including, but not limited to, phone support, correspondence, expense reporting, meeting coordination, filing, and copying.
• Manage calendars for properties and property managers, including scheduling meetings, vendor visits, and tenant events.
• Assist with tenant correspondence, lease documentation, and tenant inquiries.
• Prepare and distribute tenant notices, newsletters, and other communications.
• Maintain property records, including leases, contracts, and financial documents such as insurance certificates and lease abstracts.
• Coordinate vendor activities, including contract management, service scheduling, and performance tracking.
• Maintain building access system for each property and assign, activate, and deactivate fobs as needed.
• Utilize Angus Anywhere to process and track work orders, certificates of insurance, and property inspections completed by the team.
• Assist in the coordination of tenant move-ins, move-outs, and renovations.
• Maintain office supplies and ensure the office environment is organized and functional.

Special Projects

• Assist management with special projects as time allows (e.g., updating digital files, implementing process to streamline manual processes, etc.)

Performs other duties as assigned.

Requirements

• Proven experience in property management or a related field is preferred.
• Familiarity with real estate administrative tasks is advantageous.
• Excellent negotiation skills with the ability to resolve conflicts effectively.
• High School Diploma or equivalent (required); some college coursework or degree in Business Administration, Accounting, or related field (preferred).
• 2-4 years of accounting or accounts receivable experience, preferably in property management or real estate.
• Strong computer skills including learning new software, proficient typing skills, and ability to troubleshoot basic formatting/Microsoft Office problems. Experience with property management software (e.g., Yardi, MRI, Angus) is a plus.
• Strong organizational and time management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• High attention to detail and problem-solving abilities.
• Ability to work independently and in a team environment.
• Strong customer service skills and a professional demeanor.

Job Type: Full-time

Pay: $24.00 - $26.50 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends & holidays off

Experience:

• Bookkeeping: 3 years (Preferred)

Ability to Commute:

• Amarillo, TX 79101 (Required)

Ability to Relocate:

• Amarillo, TX 79101: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $27