Administrative Assistant

Administrative Assistant: I-Solutions

I-Solutions is part of GBA Companies network of services which provides unique project solutions to the infrastructure market. We provide general contracting, construction and design-build services when managing multi-trade infrastructure construction projects. From emergency repairs to demolition and maintenance, our knowledge and passion ensures projects are repaired faster, safer, and more efficiently.

We are currently looking for an Administrative Assistant. This in a new position to support continued company growth. This individual will work on a wide variety of job responsibilities with a positive customer focus assisting both internal employees and external clients. A spirited individual with a “can do” attitude is essential to maintaining our positive work environment. If you see yourself thriving in a position like this, we encourage you to apply!

Responsibilities:

· Act as a last point of review for letters and technical reports, offering proofreading expertise in grammar and composition

· Assist with various tasks as needed including answering phones, scheduling meetings, conference registration coordination, travel arrangement, etc.

· Coordinate company engagement events

· Maintain electronic and hard copy project files, offering organizational expertise for efficiency

· Track and maintain office supplies

· Pull required permits, submittal and subcontract tracking, compliance reporting, certified payroll reporting

· Process Weekly Payroll

· Comply with Union and Wage Order requirements

· Other duties as assigned

Requirements:

· High School Diploma or GED required

· Experience with Union payroll

· 3 years’ experience in professional services organization, preferred. Will train the right person with less experience.

· Ability to exercise discretion, confidentiality, and good judgement in client interactions

· Ability to work alone on projects and complete tasks assigned

· Professionalism "Can-Do, Will-Do Whatever it Takes" attitude

· Proficient use of Microsoft Office Products. Including Excel, Word and Power Point

· Desire and ability to learn and acquire proficiency in CRM Software (Deltek Vision)

· Ability to compose, edit and proofread documents

· Excellent skills in English and Math are a must

It’s More Than Just a Job…

At GBA Companies, we are not your average company. We are about innovative people who want to solve problems. We’re known for our technical excellence, but we bring so much more to the table. We strive to create remarkable solutions for a higher quality of life. And we are changing the industry by integrating the design and construction process with use of new technology.

Our people are ambitious, passionate, and committed to creating high quality, imaginative projects. We’ve created an environment where we celebrate our team’s eagerness to learn and grow. From birthdays and BBQs to protecting the environment and helping families in need, GBA employees celebrate and support one another and the communities where we live, work and play. Joining our team means you’ll have rewarding opportunities that challenge and inspire you.

To be considered an applicant, you must go to the Careers section of our website at: https://gbateam.com/job-openings/ to submit an application and resume.

GBA is an Equal Opportunity Employer. GBA promotes diversity in our workforce by including all individuals regardless of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender identity, gender expression, disability, veteran status, pregnancy status, or any other status protected by law.