Senior Buyer

Role: Senior Buyer

Duration: Long Term

Location: Irving, TX

Summary:

Under the authority of the Procurement Manager, the Senior Buyer provides support throughout the various ministries to assist Associates with supply and equipment orders needed to maintain patient care, facility maintenance, and administrative duties. The Senior Buyer actively researches and resolves problematic purchase orders, obtaining substitute product details when applicable. The Senior Buyer will maintain daily reports, as well as actively participate in process improvement opportunities.

Requirements:

• High School diploma or equivalent preferred
• 4 years of experience in related field required
• Minimum 1 – 2 years of purchasing experience preferred
• Good organizational skills and experience in collaborating with teams toward measured outcomes.

Responsibilities:

• Responsible for the creation and communication of end of day productivity reporting to Managers.
• Responsible for the processing of purchase requests for assigned region. Ensures requests are processed timely and all problematic lines are researched, data corrected, orders confirmed by vendor. Utilize unreleased report as a resource to ensure orders from previous day are processed and in released status.

• Management of STAT related requests, manually processing to ensure delivered overnight as requested, follow-up on STAT orders to obtain tracking information and communicate any delays to facility/requester prior to expected delivery.
• Manage extended delivery delays by second sourcing, engage with vendor representative for substitute, obtain facility approval before processing substitute. Escalate unresolved issues to Clinical if subs or second sourcing options are unavailable or unacceptable. Utilization of HealthTrust as a resource to ensure substitute options are under contract.
• Prevent aging unconfirmed orders; follow-up on orders with no reference number noted within purchase order; work strategically between emailed confirmations and GHX to ensure orders are processed and confirmed. Contact vendors direct to confirm non-EDI orders were received within 48 hours. Escalate unresponsive vendors to Specialist/Manager/System Director – must utilize email/phone/rep contacts effectively.
• Monitoring of regional email boxes, responding/resolving requests from vendors/facilities, responding in a timely manner; ensuring SLAs are met.
• Manages the return on of products, mitigating freight cost and expense.
• Timely management of sub related emails/actions, preventing receiving/invoice discrepancies; documenting all actions as a line comment to include proper notations for MM for subbed items.