Marketing and Office Coordinator

JOB FUNCTION AND SCOPE
The Marketing and Office Coordinator supports the marketing team in executing digital and general marketing activities. This role also manages building services for the Des Plaines office, assists the management team with administrative tasks, and handles various other duties as assigned. This role requires a proactive and organized individual capable of managing various responsibilities across marketing, office management, and administrative support.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Digital Marketing Support (40%)
• Prepare and import leads into HubSpot CRM, maintain contact lists and properties.
• Assist in creating and proofing emails, workflows, landing pages, and other digital content.
• Develop social media posts for promotions, events, blogs, and company updates.
• Format and publish blogs, LinkedIn newsletters, and GIN articles.
• Record and edit short videos for social media platforms.
• General Marketing Support (25%)
• Coordinate logistics for approximately ten corporate and marketing events annually, including trade shows and sales meetings.
• Fulfill literature inquiries received via phone or email and monitor literature portal inventory. Create accounts for Sales Reps.
• Maintain the marketing event calendar, track contracts, and ensure communication among the marketing team.
• Manage promotional SWAG stores with third-party vendors and maintain rep lists. Annual review of offerings, budget and communications to Sales Reps.
• Handle marketing vendor proposals, contracts, and new vendor setups, and process paperwork through DocuSign.
• Create and monitor purchase orders (POs) for marketing projects and review and approve marketing invoices through SAP.
• Maintain contact lists for Chicago Faucets and Geberit Sales Reps.
• Building Services – Des Plaines (20%)
• Serve as the primary contact for maintenance staff and all office issues or questions.
• Manage and approve ordering, upkeep and stocking of office and coffee supplies and equipment. Approve purchasing requests from various departments.
• Supervise the maintenance, upkeep, and appearance of the Des Plaines office building.
• Manage the AMEX GBT account and create travel accounts for employees as needed. Manage hotel corporate agreements. Assist as needed.
• Support teams with shipping needs.
• Create POs for non-CAPEX building projects and monitor monthly open POs.
• Management Team Assistance. (10%)
• Assists President, Marketing, Finance, Engineering, Sales Vice Presidents, and Director of Quality with scheduling needs, mail distribution, and IT set up for quarterly meetings.
• Send employee anniversary letters.
• All other duties as assigned. (5%)
• Assist CFO with special projects as needed.
• Handle catering requests for internal department events.
• Write and post articles on company Intranet.
  
  
  

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION And/or EXPERIENCE
Required:

• 3 years’ experience in an office environment
• 5 years of Microsoft office application experience.
  
  

Preferred:

• Associates degree
  
  
  

TRAINING

• Employee Orientation
• Legal Compliance Calendar
  
  
  

Language Skills

• Must be able to speak, read, and understand English.
• Ability to write and edit business correspondence.
• Ability to check the accuracy of reports, forms, records, and comparable data.
  
  
  

Mathematical Skills

• Ability to add, subtract, multiply, divide numbers, including decimals and fractions.
  
  
  

Reasoning Abilities

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  
  
  

CERTIFICATES, LICENSES, REGISTRATIONS

• None required
  
  
  

SALARY
Min 54K Mid 63K Max 73K

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the responsibilities of the job, the employee may be in a stationary position 70% of the time. They need to move inside the office to access the product, attend meetings, access office machinery, etc. Constantly operate a computer and other office machinery. They will occasionally transport parts, product samples, materials, scrap, or boxes weighing up to 20 pounds. The employee frequently communicates with employees, suppliers, and customers.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the noise levels within the office are minimal. This role routinely uses standard office equipment such as computers, phones, photocopiers, filling cabinets and fax machines. Travel is primarily local during the business day but out of area and overnight travel may be needed occasionally.

APPLICATION
Would you like to make a career change within Geberit? An exciting job is waiting for you! We look forward to receiving your detailed online application.

CONTACT
Chicago Faucet Company
Asif Khan