What are the responsibilities and job description for the Payroll Specialist position at Gehl Foods?
Job Responsibilities
- Accurate and timely processing of biweekly payroll for all employees, ensuring compliance with internal policies, procedures, and government regulations.
- Responsible for administrative tasks required in calculating and preparing payroll for processing on a bi-weekly basis to include but not be limited to: confirming total hours/OT and DT for each work unit, and record maintenance.
- Enter all timekeeping records into the payroll system, ensuring accuracy; work with management to resolve any discrepancies to comply with FLSA regulations.
- Completes verification of employment and financial inquiries through use of the HRIS system.
- Responsible for training supervisors and managers on the proper use of the time clock system and time keeping management, functions.
- Responsible for investigating payroll exceptions, shortages or adjustments to ensure employees are paid appropriately for hours worked.
- Responsible for all HRIS data entry relating to new hires (assign badge #, set up in document tracking system, enter emergency contact info, supervisor/dept, PTO accrual rate, terms, pay increases, title and supervisor changes) Ensure all data input rolls accurately up into timekeeping system.
- Ensure receipt and appropriate filing of new hire paperwork
- Provide guidance and instruction to supervisors related to payroll completion and problem-solving, timekeeping systems, and payroll reports.
- Track spend on all ancillary bonus plans and be prepared to share that information as needed/requested of Finance, HR, etc. (Hourly Production and Attendance Awards, OT differentials)
- Analyze payroll output and provide key data to Finance/Accounting department, Payroll & Benefits Manager, and to other relevant management team members.
- Responsible for initiating various payroll related payments on a timely basis (ie car program, manual adjustments, all awards and bonuses)
- Efficiently assist Safety Manager in providing key information for First Report of Injury for Workman’s Compensation claims.
- Responsible for payroll system maintenance and updates, including year-end maintenance, holiday calendars, and payroll schedule updates.
- Troubleshoot system issues, assess system options, and recommend upgrades and new features as needed.
- Respond to and comply with wage garnishment orders
- Respond to payroll inquiries and wage statement requests from government agencies, workers’ compensation carrier, and other employee wage-related inquiries, such as from mortgage lenders, etc.
- Respond to employee inquiries regarding paychecks, and to supervisor inquiries about department payroll expenses.
- Reconcile payroll-related accounts on a monthly basis.
- Actively search and propose solutions to streamline the payroll process.
- Make necessary adjustments to accurately pay employees by maintaining accurate payroll records and tax tables.
- Assist with distribution of annual tax documents
- Other duties as needed.
Minimum Qualifications
- High school diploma or equivalent - College degree in accounting, business or related field STRONGLY preferred
- 3 years’ experience processing payroll – Previous California experience a must
- High level of proficiency using Excel and Word
- Ability to learn and use new technologies with ease
- Must be highly accurate and detail oriented
- Strong problem-solving skills and initiative
- Ability to work independently
- Ability to work under tight deadlines
- Excellent people skills and strong customer service attitude
- Demonstrated experience working with general ledger account coding and account reconciliations
Preferred Qualifications??????
- Payroll certification
- HR experience in a manufacturing environment
- Bachelor's degree in HR, business administration, finance or other related field
