What are the responsibilities and job description for the Office Administrator position at GEISMAR | MODERN TRACK MACHINERY?
JOB TITLE: OFFICE ADMINISTRATOR
LOCATION: BEAUFORT, SC
JOB TYPE: FULL-TIME
The Office Administrator role will provide clerical and administrative support to various department heads. This position will ensure smooth daily operations by handling administrative tasks, managing office supplies, coordinating schedules, and assisting with general office duties. Success in this role requires an individual that possesses strong organizational and detail-oriented skills who is proactive, efficient, and has the ability to multitask in fast paced environments.
Key Responsibilities
- General Administrative Support
- Serve as primary administrative point of contact for department heads, handling routine tasks to enhance efficiency.
- Prepare, edit, and format reports, presentations, spreadsheets, and other documents as required.
- Maintain organized filing systems, both physical and digital, ensuing easy retrieval of documents.
- Assist with creation and distribution of company-wide communications and memos.
- Handle incoming and outgoing correspondence, including emails, mail, and phone calls, and direct them as necessary.
- Scheduling & Coordination
- Manage department heads’ calendars by scheduling meetings, appointments, and conference calls.
- Organize and coordinate internal and external meetings, including preparing agendas and taking meeting minutes.
- Office Management & Supplies
- Monitor and maintain office supplies inventory, placing orders as needed to ensure seamless operations.
- Coordinate office maintenance, listing with vendors and service providers for repairs and upgrades.
- Ensure office equipment (printer, scanners, etc.) is functioning properly and schedule maintenance as needed.
- Departmental Support
- Support different departments with administrative tasks, such as data entry, report generation, and document preparation.
- Assist in project coordination, tracking progress, and following up on action items.
- Conduct basic research and compile information for department heads when requested.
- Assist with organizing and maintaining departmental records, contracts, and invoices.
Qualifications
- Education: High School diploma or equivalent required; associate or bachelor’s degree preferred.
- Experience: 2 years of experience in administrative, clerical, or office management roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Ability to handle sensitive information with confidentiality and professionalism.
- High level of attention to detail and problem-solving skills.
- Ability to work independently while also collaborating with team members.
- Experience with office equipment such as printers, copiers, and scanners.
- Time management and organizational skills to handle multiple tasks simultaneously.
Job Type: Full-time
Pay: $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
- Beaufort, SC 29906 (Required)
Ability to Relocate:
- Beaufort, SC 29906: Relocate before starting work (Required)
Work Location: In person
Salary : $45,000