Office Administrator

Kinder Morgan is one of the largest energy infrastructure companies in North America. We own an interest in or operate approximately 84,000 miles of pipelines and 157 terminals. Our pipelines transport natural gas, gasoline, crude oil, carbon dioxide (CO2) and more. Our terminals store and handle petroleum products, chemicals and other products.

Kinder Morgan is committed to being a good corporate citizen and conducting ourselves in an ethical and responsible manner. We spend hundreds of millions of dollars each year on integrity management and maintenance programs to operate our assets safely and to protect the public, our employees, contractors and the environment. Operationally, we continue to perform better than our industry peers relative to environmental, health and safety measures.

Kinder Morgan offers a robust benefits package including medical, dental, vision, life insurance, two retirement plans, paid holidays, and paid time off. Kinder Morgan is one of the largest energy infrastructure companies in North America.

Primary Purpose:

• Performs various administrative and clerical duties in support of field operations and field engineering group at Elba Island

Essential Duties and Responsibilities:

• Check, code and process invoices, payments and track expenses
• Generate contracts, prepare general service agreements, work directives and request for services
• Assist in tracking and trending of information and generating reports on an ad hoc basis
• Keep stock of office supplies and place orders when necessary
• Assist with, receiving, verifying, and shipping of supplies, courier services and office mail
• Assist staff with expense reports and purchase card reconciliations
• Plan and coordinate office activities like events, meetings and training
• Order and pick up lunch for meetings as necessary
• Manage pool vehicle maintenance schedules
• Attend team meetings as required
• Regular and predictable attendance
• Other duties as required

Position Requirements

Minimum Requirements:

Education:

• High school diploma or equivalent (required)
  
• Associates/bachelor’s degree or equivalent (preferred)

Experience/Specific Knowledge:

• 3 to 5 years hands-on experience working in an administrative capacity in a fast-paced office / professional environment preferred
• Some college or professional office administration training preferred
• Advanced excel skills preferred
• Experience in Lawson preferred
• Knowledge of PC operations and other related database applications
• Must be proficient in and have at least 3 years active experience with Microsoft Office applications (Excel, Outlook, Word, and PowerPoint)
• Records retention and records maintenance experience preferred

Certifications, Licenses, Registrations:

• Must possess and maintain a valid driver's license and be insurable by the company insurance carrier
• Must meet the criteria to maintain a Transportation Workers Identification Card (TWIC) as required by USCG/DHS regulations

Competencies/Skills/Abilities:

• Must have proven interpersonal skills and strong communications skills to be able to interact effectively and professionally with all levels of internal and external customers
• Organizational skills and the ability to prioritize tasks are essential. Must be a problem solver with the ability to take initiative and find resolution to issues.
• Works within established procedures with a minimal degree of supervision
• Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures, and makes sound decisions
• Must be able to successfully perform multiple tasks under pressure with strict and simultaneous deadlines
• Must be able to work with a team, take directions from supervisors, adhere to required work schedules, focus attention on details and follow work rules
• Must be able to maintain confidentiality
• Must be able to complete and maintain all regulatory and corporate training as required for this position
• Basic computer skills (knowledge of MS Office, various operation systems and other company software)
• Basic mathematical skills (add, subtract, multiply and divide in standard units of measure, using whole numbers, common fraction and decimals)
• Must be able to speak and understand English
• The successful candidate will be required to clear a drug test screen and complete a background check after an offer has been extended and prior to being employed.

Physical Demands:

• Must be able to lift and carry up to 25 pounds on an occasional basis
• Must be able to sit for prolonged periods of time

Working Conditions:

• Must maintain regular, dependable attendance and a high level of job performance
• Must maintain a high regard for personal safety, the safety of company assets and employees and the general public
• May be required to work non-traditional hours as needed as well as overtime hours

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.