What are the responsibilities and job description for the Executive Assistant position at Gemini Lights Entertainment?
Our team is seeking a detail-oriented, sharp and creative Executive Assistant to the Vice President. The ideal candidate is highly organized, adept at juggling multiple priorities and able to keep a busy Executive/Producer on track.
Job duties include:
- Coordinate and manage day-to-day schedule, including scheduling & setting up calls, meetings, zooms, etc.
- Field incoming and outgoing calls while maintaining updated phone sheets and contact lists.
- Organize, read, and provide input on incoming submissions and project drafts.
- Assist in all aspects of development, production and post-production, including review and organization of drafts, dailies, assisting in cast and crew availability.
- Source material and track up-and-coming talent.
- Handle booking and coordination of travel, as well as restaurant reservations and any other entertainment-related needs.
- Anticipate needs of the division and be proactive in follow-through.
- Prep materials for meetings, organize conference rooms, assist with lunch orders, submit expenses and handle miscellaneous errands.
Qualifications:
-At least 2 years of executive assistant experience, preferably at the Senior Executive level.
- Agency experience preferred, but not required.
- Strong organizational skills, attention to detail and the ability to handle multiple tasks in a fast paced and time sensitive environment.
- Ability to anticipate needs, be resourceful and adapt to continually changing priorities and deadlines.
- Highly collaborative team player who looks out for others and is always willing to help.
- Excellent written and verbal interpersonal skills, strong work ethic and sense of professionalism.
- Ability to remain calm and poised under pressure, apply common sense, and know when to escalate as appropriate.
- Able to be discreet and appropriately handle sensitive and confidential information.
- High level of proficiency in MS Word, PowerPoint and Excel
- Design skills (Photoshop, InDesign), Airtable and Google Suite a plus.
Salary : $46,000 - $51,000