What are the responsibilities and job description for the Executive Assistant position at Robert Half?
A higher education institution is hiring an Executive Assistant on a contract basis. This is a 6-month contract position and has the ability to go longer if needed. As the Executive Assistant, you will support the Executive Assistant to the Vice Chancellor and you will play a crucial role in ensuring the smooth operation of the office and providing exceptional administrative support. This is a high-profile position and requires a proactive individual with excellent organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Excellent written and verbal communication skills are also required! You will work onsite in West LA Monday-Thursday and can work remotely on Fridays. Hours are 8am-5pm and hourly pay is up to $36/hr.Key Responsibilities:Reporting to the Executive Assistant to the Vice Chancellor, the Assistant provides executive level administrative, research, operational, and project management support. The Assistant manages daily workflow, complex calendar and travel schedule; manages complex schedules, coordinates meetings with campus leadership, administrators, senior staff and external vendors. Manages and coordinates the day-to-day operational support of the office. Helps the with special projects including researching and drafting complex proposals and reports. Manages large-scale events and all logistics. Collaborates with functional teams to coordinate organizational efforts, prepares presentation materials and agendas; coordinates meeting logistics such as campus parking, invitations, catering and nametags. Processes travel and entertainment reimbursements and provides backup support for financial duties to the Business Services Department including processing of purchase orders; analyzes information and data for a variety of reports and proposals; maintains relationships with important external constituencies, administrators, faculty, staff, and students; composes, edits, and routes communication.
Salary : $31 - $36
