Executive Assistant

Job Summary :

The Executive Assistant (EA) provides comprehensive administrative support, partnering closely with the executive administrative teamto efficiently manage the Executive’s schedule, priorities, and projects. This role requires exceptional organizational skills, attention to detail, and the ability to handle complex calendars, travel logistics, and high-level administrative tasks.

Responsibilities :

Act as the primary point of contact for managing the Executive’s calendar, including meetings, recurring check-ins, general scheduling requests, and daily time management (., meeting reminders and tracking outstanding meetings)

Partner closely with other EAs to ensure alignment ofExecutive’s schedules with overall priorities

Coordinate all travel arrangements, including complex itineraries for both business and personal travel, with domestic and international travel as needed

Manage phones, phone sheets, and handle correspondence

Align the Executive’s schedule with short- and long-term business priorities,making adjustmentsas needed

Take notes, track and prioritize actionable items from meetings and follow up when needed and ensure completion

Assist with event planning, logistics, and provide coverage for other EAs as needed.

Prepare presentation decks and provide IT setup for meetings

Ensure the Executivehas access to logistics and necessary materials for all events and travel

Develop and maintain strong relationships with internal and external partners

Basic Qualifications :

2 years of administrative experience in a corporate or entertainment setting

Ability to navigate sensitive and high-pressure situations with discretion and professionalism

Exceptional organizational skills with the ability to prioritize effectively and manage multiple tasks simultaneously

Detail-oriented, with the ability to manage high-volume calendars and coordinate complex travel logistics

Deadline-oriented, with the ability to problem-solve and make decisions with sound judgement

Demonstrate resourcefulness and adaptability to an evolving, high-demand environment

Abilities to manage individual tasks while maintaining focus on larger strategic objectives.

Demonstrates strong interpersonal skills, including the ability to work effectively as part of a team

Excellent written and verbalcommunication skills

Proficient with Apple and Microsoft Office software (., Keynote and Excel)

Available to work onsite 5 days per week with regular overtime as needed, and accessible 24 / 7 via telephone and e-mail to handle urgent requests

Valid CA driver’s license and operating vehicle

Valid US passport and availability to travel domestically and internationally

The hiring range for this position in Burbank, CA is $58,700.00 to $95,100.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and / or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and / or other benefits, dependent on the level and position offered.

Salary : $58,700 - $95,100