Administrative Assistant (Temporary)

Administrative Assistant

Position Location: Boston, MA

Job Summary:

The Administrative Assistant will undertake administrative tasks, ensuring the property management staff has adequate support to work efficiently.

Essential functions:

• The primary task of the administrative assistant will be answering phone calls from the tenant population. Depending on the nature of the call the assistant will have to dispatch the call to building contractors such as operations and maintenance contractor, janitorial contractor, elevator contractor, etc.

• Computer proficiency with the software that GSA uses. This includes but is not limited to Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Gmail, Google Drive (ability to use, share, and edit documents on the drive), Google Calendar (share various calendars / schedules).

• Must have knowledge and be proficient with the National Computerized Maintenance Management System (NCMMS). NCMMS requirements include but are not limited to, input work orders, check on the status of existing work orders and generate various reports.

• The property management office will also have a significant amount of walk-in traffic from the public and tenant base. This position requires strong interpersonal and customer service skill to handle various questions and complaints.

• The Administrative Assistant will be required to update emergency contacts for each agency. These contacts will be used by the Administrative Assistant to notify (by phone or email) each agency regarding emergencies in the building.

Daily tasks:

• Answering basic building information questions from building occupants and visitors

• Issuing and tracking parking permits for the loading dock

• Issuing and tracking keys to tenants for mechanical spaces

• Booking common and joint use areas (conference rooms, lobbies, etc.) and answering basic questions regarding the use of these spaces

• Assisting tenants with operating the audio / visual (A/V) equipment and general functionality of the conference rooms

• Recording detailed meeting minutes, as required

• Overseeing the proper operation of office equipment such as copiers, shredders, laminators, etc. to include replacing supplies, emptying, cleaning, etc.

• Developing and maintaining a filing system and maintain general contacts list.

• Tracking government vehicles usage and maintenance

• Key control

• Credentialing assistance

Employment Type: Full Time hourly Service Contract Act (SCA) position.

Pay Rate: $37.16/hour

Health & Welfare: In addition, $4.57per hour worked (up to 40 hours per week) toward Insurance Benefits.

Holiday Pay, Paid Time Off (PTO) and Sick Leave Pay applies to this position.

WORK SCHEDULE: Five work day schedule at 8 hour days 08:00AM to 04:30PM

PHYSICAL REQUIREMENTS:

The ability to lift 10 pounds, pushing, pulling, carrying, stooping, bending, squatting, and reaching. Work environment includes periodic overtime, exposure to heat, dust, cold, and inclement weather conditions.

REQUIRED SECURITY CLEARANCE:

Must be able to obtain and maintain DoD Secret clearance.

To apply directly to this job: Job Posting Link

http://oneasurepta.evolutionadvancedhr.com/JobApplication.aspx?jobpostingkey=224cd8e1-1864-4c3e-9653-64fb427615e0

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary.

Gemini Tech Services is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position, please contact:

Gemini Tech Services Human Resources Department at 682-708-8581 or

email at: hr@geminitechservices.com

**Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Job Type: Full-time

Pay: $37.16 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $5 - $37