Accounts Payable Specialist

Accounts Payable Specialist

Location: Glastonbury, CT

Employment Type: Full-Time

Timing: Immediate

Position Overview

The Accounts Payable Specialist is a vital part of the Gemma Finance team who reports to the Accounts Payables Supervisor. The ideal candidate must be highly organized, self-driven, and committed to delivering a high-quality work product under regimented time constraints. The Accounts Payable Specialist should be focused on expansion of knowledge of our systems, processes, and guidelines, and should strive for self-improvement.

Responsibilities

• Review, code, and enter invoices, purchase orders (POs), and change orders (COs) for home office contracts.
• Track and upload Performance & Payment (P&P) bonds, Letters of Credit (LOCs), Lien Waivers, and Notices of Furnishing in AIM.
• Respond to Notices of Furnishing and Commencement within the 10-day timeframe per State guidelines.
• Maintain milestone payment schedules and subcontractor logs.
• Enter and reverse accounts payable journal entries for manual PO accruals at month-end.
• Review and reconcile the Materials Received Report (MRR) for unbilled items.
• Generate and analyze monthly Power BI subcontractor reports.
• Proactively communicate with vendors, internal departments, and other stakeholders to address unresolved invoice issues.
• Approve invoices in Home Office Approval Queue.
• Facilitate retention releases via DocuSign and close out POs at project completion.
• Updating of vendor ID’s in EBIX to match the TimberScan vendors.
• Act as the company’s Notary Public.
• Serve as a backup for check runs, the AP mailbox, and overhead/expense report processing.
• Assist with UPS overnight shipments, postage machine updates, and office supply orders as needed.
• Occasional travel to project sites.
• Other duties, as assigned.

Desired Experience:

• 4-year degree or equivalent in Finance, Accounting, or similar area of study.
• 2-4 years of experience in an Accounts Payable or related role.
• Must be in possession of, actively working towards, or willing to obtain a Notary Public certification.
• Working knowledge of Microsoft O365 suite of products, especially Microsoft Excel. Experience with Microsoft Power BI also a plus.
• Proficiency in accounting software and reporting tools (Sage 300 and TimberScan preferred).
• Strong attention to detail and a commitment to quality is required.
• Highly motivated and self-directed; initiative and a sense of urgency to get things done.
• Strong verbal and written communication skills as well as interpersonal skills.
• Excellent organizational skills, including ability to plan and prioritize work.

Gemma Benefits

• Advancement and Growth Opportunities
• Paid Time Off
• Comprehensive Nationwide Health and Welfare Benefits
• Company Sponsored Events
• Financial Planning and Savings Resources
• 401k Retirement Savings Plan
• Paid Holidays
• Work Life Balance

About Gemma Power Systems:

Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power industry. Our wide-ranging and comprehensive experience comprises more than 15 GW of installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.

Additional information about Gemma Power Systems can be found at www.gemmapower.com.

Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status or any other protected classification as established under federal, state, or local law.