What are the responsibilities and job description for the Payroll Accountant/Administrator position at General Hotels Corporation?
We are seeking a Payroll Accountant/Administrator to oversee payroll-related functions for our hospitality management company. This role will serve as the primary point of contact between the company and our third-party payroll provider. The ideal candidate will ensure payroll is processed accurately and on time, while maintaining daily communication with the payroll vendor and supporting internal teams to resolve any payroll-related issues. Strong organizational skills, attention to detail, and experience managing vendor relationships are key for success in this role.
Duties/Responsibilities:
- Serves as the primary liaison between our company and the third-party payroll processor, maintaining daily communication to ensure smooth and timely payroll processing.
- Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Prepares ledger entries with earnings and deductions.
- Reconciles payroll to the general ledger and monthly bank statements.
- Records payroll accruals and other payroll journal entries into accounting system.
- Records and processes federal and state payroll tax deposits.
- Creates monthly payroll and benefits billing statements for internal locations.
- Communicates effectively with General Managers to ensure each location’s payroll is accurate.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates audits by providing records and documentation to auditors.
- Identifies and recommends updates to payroll accounting software, systems, and procedures.
- Serves as the primary point of contact for employee payroll inquiries.
- Performs other duties as assigned.
Required Skills/Abilities:
- Extensive knowledge of payroll functions including preparation, balancing, internal controls, post-payroll accounting functions, and payroll taxes.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Strong communication and leadership skills.
- Proficiency with Microsoft Office Suite or related software. High level of proficiency with Excel required.
- Proficiency with payroll and accounting software, particularly Paycor and Sage.
- Ability to meet deadlines.
- Willingness and ability to be a collaborative team player.
- A customer service mindset and a collaborative approach to resolving issues and supporting team members.
- Ability to maintain confidentiality and adhere to payroll data privacy standards.
Education and Experience:
- Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required.
- At least three to five years of related experience required
- FPC or CCP certification a plus
- Experience with Paycor and Sage strongly preferred
