Quality Administrative Assistant ~ TEMP TO PERM

Title:  Quality Administrative Assistant

ID:  900033

Department:  Quality Engineering  

Starting Wage or Wage Range:  $21.00-$24.50 DOE 

Why join the General Micro Systems team?

Since its inception in 1979, General Micro Systems has been a leader in the embedded computing market, becoming the oldest supplier of embedded computers in the world. We are proud to be able to outpace the market with innovations and products that continue to leave their mark on the industry. GMS strives to provide customers with the solutions they need - at the lowest possible price without compromising quality or customer service. The expertise of our GMS team and our commitment to utilizing modern technologies in product development have resulted in media recognition for our innovations and more ‘Product of the Year’ awards than all our competitors combined.

We pride ourselves on an inclusive work environment where employees respect and support each other, and employee growth and development are supported by management.

What we offer full-time employees:

Well Being:
Paid Time Off provided annually:
1 – 3 weeks of accrued vacation based on length of employment
56 hours of sick leave
Up to 3 Floating Holidays for personal observances
10 Company observed Holidays
Monday – Friday standard work week

Benefits offered:
Anthem HMO and PPO
Medical Plan options
Anthem HMO and PPO
Dental Plans options
Anthem Vision Plan
Company paid employee.
Life Insurance
Supplemental Benefits – optional Life Insurance,
Short- and Long-Term Disability
401K plan

Growth:

To further your development in your position, GMS provides 50% tuition reimbursement* following successful completion of approved courses. (* requirements apply)

GMS seeks to provide our employees with growth and advancement, and we encourage promotion from within
 

Summary

Provides administrative and documentation support to General Micro Systems Quality Engineering group by performing the following duties:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Essential Duties and Responsibilities

·         File and scan Travelers and Test Reports and upload to QA network folder

·         Organize and maintain Test Reports on the network for easy reference

·         Organize and maintain the contents of the QA network folder

·         Organize and maintain Quality Records in archive

·         Provide assistance to the Quality Engineering team as needed

·         Assist Quality Engineers and Quality Supervisor in documenting new procedures or updating existing ones.

·         Organizes and maintains file system, files records and documentation as requested

·         Typing correspondence, copying files and miscellaneous tasks as required

·         Assists in the organization and tracking of company products, materials and supplies utilized by Quality Engineering

·         Schedules meetings, attends meetings and takes minutes/notes when requested

·         Utilize Epicor and EPDM (Enterprise Product Data Management) proficiently to complete assignments and tasks

·         Generates and distributes vendor score cards

·         Collects data and generates Quality KPI reports

·         Collects all departments KPI reports for retention

·         Coordinates all calibration activities for GMS

·         Collects traceability documentation for First Article inspections

·         Coordinates source inspection activities

·         Other duties as assigned

Education and Experience

·         Minimum High school diploma or general education degree (GED) with minimum 2 years administrative experience in a fast-paced environment.

·         Experience in Engineering, Manufacturing or Quality environments related to electronic products and systems is a plus.

·         Some experience in document control/configuration management, experience with EPDM and Epicor is preferred

·         Must have experience working in a co-development environment with tight, customer driven schedules

·         Must have experience preparing emails, written policies, procedures, reports, etc.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

•         Requires excellent communication skills, both verbally and in writing with executives, colleagues, and individuals, internal or external

•         Ability to clearly document and communicate details consistently and accurately

•         Ability to work independently and prioritize multiple tasks

•         Require minimal supervision to successfully complete tasks and assignments

•         Must be detail-oriented with a high level of accuracy

•         Ability to work in a fast paced, deadline driven, team environment

•         Ability to successfully multitask

•         Ability to adapt to changing situations and tasks quickly

•         Must possess the ability to successfully plan, prioritize and organize work activities and adhere to strict deadlines, follow instructions, procedures, and policies; identify and solve problems.

•         Must be conscientious about assignments and complete work in a timely, accurate, and thorough manner.

•         Must demonstrate initiative and ownership of assignments/projects.

•         Must report to work at the scheduled time and maintain satisfactory attendance with limited unscheduled absences.

•         Must exhibit professional appearance and behavior and maintain satisfactory performance consistent with expectations of the position and GMS policies.

•         Must possess strong interpersonal skills, able to effectively interact with all levels of employees and management.

•         Must remain poised, professional, and diplomatic under pressure.

•         Strong computer skills with a working knowledge of programs such as Microsoft Word, Excel, Outlook, and PowerPoint

•         Must possess the ability and desire to encourage and facilitate a positive and productive work environment for all employees.

•         Must be able to work on-site the standard 8 AM-5 PM, Monday – Friday schedule and additional hours as necessary.

•         Limited travel required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to: sit, talk, hear, stand, walk, twist, bend, stoop, reach above shoulder level, and lift up to 30 lbs. with hands and arms, use hands to finger, handle, feel or type and utilize a telephone, copier, printer, computer, calculator, mouse, keyboard and monitor to perform daily duties. The employee regularly engages in personal interaction with company personnel. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus and utilize a computer monitor under florescent lighting and/or daylight where applicable.

Work Environment

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• The employee performs duties at a desk under florescent lighting
• The noise level in the work environment is usually moderate.

·         The employee will occasionally be required to conduct work in the engineering lab

·         While performing duties of this job, the employee is occasionally exposed to risk of electrical shock

Must be a US Citizen, Permanent US Resident, or currently authorized to work in the U.S. on a full-time basis without current or future employment sponsorship.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

General Micro Systems, Inc. (GMS) is an equal opportunity employer and drug-free workplace.

Post offer applicants must pass a drug screen test. If required, you must pass a background check and/or have the ability to obtain and maintain Security Clearance.

General Micro Systems, Inc. is an Equal Employment Opportunity Employer and Prohibits Discrimination and Harassment of any kind: GMS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GMS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. GMS will not tolerate discrimination or harassment based on any of these characteristics. GMS encourages applicants of all ages.