Senior Accountant/ Bookkeeper

Our company is currently seeking ​a Senior Accountant/ Bookkeeper to join our team! 

POSITION OVERVIEW:

The Senior Accountant is responsible for performing complex accounting needs for the company.  The Senior Accountant duties include assuming a leadership role to guide accounting personnel in daily tasks, reviewing financial data to make forecasting decisions and communicating with company Executives about financial strategies. This position is in San Mateo, CA and is a full time on-site required role. 

GENERAL DUTIES AND RESPONSIBILITIES:

A Senior Accountant is responsible for a company’s financial procedures, records, and statements for compliance with laws and regulations.  Specific duties include, but are not limited to, the following:

• Maintaining accurate financial records by recording and verifying numerical data, entering journal entries, and ensuring accurate account debits and credits. 
• Preparing accounting and audit reports for cash receipts, accounts payable and receivable, expenditures, and profit and loss statements to support financial reporting and analysis.
• Managing corporate credit card transactions, including downloading and reconciling Chase and WEX statements.
• Preparing and submitting expense reports for cardholders, ensuring accurate job cost allocation.
• Uploading Chase transactions to QuickBooks and maintaining organized financial records, pursuant to the company’s policies and procedures, to support accurate reporting and compliance.
• Handling the full-cycle accounts payable process, including managing incoming invoices by organizing them from the mailbox to designated folders.
• Setting up new vendors in QuickBooks and Box, ensuring timely follow-up with invoice approvers, and accurately entering approved invoices into QuickBooks.
• Maintaining vendor records by organizing invoices into appropriate folders and ensuring smooth workflow and compliance with company standards.
• Managing accounts receivable functions, including retrieving and reconciling payment checks from the post office box and processing ACH payments in QuickBooks.
• Preparing and processing monthly recurring billings, work order billings, and supply billings to ensure accurate and timely invoicing.
• Maintaining financial records and supporting overall accounting operations by ensuring payments are properly recorded and reconciled.
• Performing daily cash management tasks, including updating cash sheets, downloading bank statements, and processing accounts payable (AP) payments.
• Handling accounts receivable (AR) by depositing payment checks and ensuring accurate recording and reconciliation of transactions.
• Supporting financial operations by maintaining accurate records and ensuring timely processing of payments.
• Performing PTO liability reconciliations in QuickBooks and ensuring accurate allocation of employee labor costs to job accounts in QuickBooks.
• Supporting financial accuracy by reconciling payroll-related expenses with job-specific allocations.
• Paperless filing of documentation in the Box application.

REQUIRED SKILLS/ ABILITIES:

• Strong mathematical and analytical skills.
• Proficient in word processing and spreadsheet software.
• Proven ability to handle multiple projects simultaneously.
• Demonstrated ability to lead a team.
• Strong understanding of federal, state, and local tax regulations.
• Proven experience as a Financial Controller, Accounting Supervisor, chief or senior accountant.
• Thorough knowledge of basic accounting procedures.
• In-depth understanding of Generally Accepted Accounting Principles (GAAP).
• Awareness of business trends.
• Familiarity with financial accounting statements.
• Experience with general ledger functions and the month-end/year-end close process.
• Hands-on experience with accounting software packages (QuickBooks).
• Advanced MS Excel skills including Vlookups and pivot tables.
• Accuracy and attention to detail.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of administrative and clerical procedures.
• Excellent written and oral communication skills.
• Understand and follow California law regarding time recording/meal breaks/rest breaks.

EDUCATION AND EXPERIENCE:

• Bachelor of Science degree in accounting, finance, or another related field is required.
• At least five years of bookkeeping experience and five years in a leadership position required.
• Spanish speaking required.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.